Southaven Community Development District

Board of Supervisors’ Meeting
October 7, 2022

District Office:
St Augustine, Florida (904) 436-6270

www.southavencdd.org

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
Markland Amenity Center, 61 Clarissa Lane St. Augustine, FL 32095

District Board of Supervisors	Bob Monk Roger Giddens Richard Fetter Don Boerema Jim Alexander	Assistant Secretary Assistant Secretary Assistant Secretary Board Member Board Member	

District Manager	
Melissa Dobbins	
Rizzetta & Company, Inc.	
District Counsel	Jonathan Johnson Katie Buchanan	Kutak Rock, LLC Kutak Rock, LLC	
District Engineer	Scott Lockwood	England-Thims & Miller, Inc.	

All Cellular phones and pagers must be turned off while in the meeting room.
The District Agenda is comprised of five different sections:

The regular meeting will begin promptly at 10:00 a.m. with the first section which is called Audience Comments on Agenda Items. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE
DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The fourth section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. If any member of the audience would like to speak on one of the business items, they will need to register with the District Manager prior to the presentation of that agenda item. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors’ discussion, motion and vote. Agendas can be reviewed by contacting the Manager’s office at (904) 436-6270 at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The final section is called Supervisor Requests and Audience Comments. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs and provides members of the audience the opportunity to comment on matters of concern to them that were not addressed during the meeting.

Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (904) 436-6270, at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 7-1-1, who can aid you in contacting the District Office.

Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614
www.southavencdd.org

November 30, 2022
Board of Supervisors Southaven Community
Development District	AGENDA

Dear Board Members:

The regular meeting of the Board of Supervisors of the Southaven Community Development District will be held on December 7, 2022 at 10:00 a.m. at the Markland Amenity Center located at 61 Clarissa Lane St. Augustine, FL 32095. The following is the agenda for the meeting:
CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Administration of Oath of Office	Tab 1
Consideration of Resolution 2023-01; Designating Officers	Tab 2
Consideration of the Minutes of the Board of Supervisors’
Meeting held on October 5, 2022	Tab 3
Ratification of the Operations and Maintenance
Expenditures for August, September and October 2022	Tab 4
STAFF REPORTS
District Counsel
District Engineer
Landscape and Maintenance
Consideration of Entrance Plant Removal and Replacement (under separate cover)
General Manager Report	Tab 5
Amenity Update
Amenity Credit Card Transaction Options
Field Update
Clearwaters Lake Management Report
District Manager
BUSINESS ITEMS
Consideration of Resolution 2023-02; Amending
Records Retention Policy	Tab 6
Consideration of Proposals for Pressure Washing	Tab 7
Discussion Regarding Pool Chemicals
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at 904-436-6270.	Very truly yours,
Melissa Dobbins
Melissa Dobbins

Tab 1

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISOR
OATH OF OFFICE

I,	, A CITIZEN OF THE STATE OF FLORIDA AND OF THE UNITED STATES OF AMERICA, AND BEING EMPLOYED BY OR AN OFFICER OF SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT AND A RECIPIENT OF PUBLIC FUNDS AS SUCH EMPLOYEE OR OFFICER, DO HEREBY SOLEMNLY SWEAR OR AFFIRM THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND THE STATE OF FLORIDA.

Signature

ACKNOWLEDGMENT OF OATH BEING TAKEN STATE OF FLORIDA
COUNTY OF 	

On this 	 day of 	, 20   before me, personally appeared
	 to me well known and known to me to be the person described herein, and who took the aforementioned oath as a Board Member of the Board of Supervisors of Southaven Community Development District and acknowledged to and before me that they took said oath for the purposes therein expressed.

WITNESS my hand and official seal the date aforesaid.

Notary Public
STATE OF FLORIDA

My commission expires on:		

Tab 2

RESOLUTION 2023-01

A RESOLUTION OF THE SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT DESIGNATING A CHAIR, A VICE CHAIR, A SECRETARY, ASSISTANT SECRETARIES, A TREASURER AND AN ASSISTANT TREASURER OF THE SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Board of Supervisors of the Southaven Community Development District desires to elect the below recited persons to the offices specified.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT:

1.	The following persons are elected to the offices shown:

Chair		 Vice Chair		 Assistant Secretary 	 Assistant Secretary 	 Assistant Secretary 	 Assistant Secretary 	 Assistant Secretary 	 Secretary		
Treasurer		 Assistant Treasurer 	

PASSED AND ADOPTED this 7th day of December 2022.

ATTEST:	SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chairperson, Board of Supervisors

Tab 3

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
October 5, 2022 Minutes of Meeting
Page 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any matter
considered at the meeting is advised that the person may need to ensure that a verbatim record
of the proceedings is made, including the testimony and evidence upon which such appeal is to
be based.
SOUTHAVEN
COMMUNITY DEVELOPMENT DISTRICT
9
The regular meeting of the Board of Supervisors of Southaven Community Development
District was held Wednesday, October 5, 2022 at 10:00 a.m. held at the Markland Amenity
Center located at 61 Clarissa Lane, St. Augustine, Florida 32095. Following is the agenda for the
meeting.
Present and constituting a quorum:
15
16	Walter O’Shea	Board Supervisor, Chairman
17	Robert Monk	Board Supervisor, Assistant Secretary
18	Richard Fetter	Board Supervisor, Assistant Secretary
19	Roger Giddens	Board Supervisor, Assistant Secretary
20
21	Also present were:
22
23	Melissa Dobbins	District Manager, Rizzetta & Company, Inc.
24	Katie Buchanan	District Counsel, Kutak Rock, LLC
25	Dan Fagen	Director of Facility Operations, Vesta
26	Lisa Licata	Amenity Manager, Vesta
27	Rodney Hicks	Brightview Landscaping
28	Steve McAvoy	Brightview Landscaping
29	April Day-Wolff	Hines
30
31	Audience in attendance.
32
33  FIRST ORDER OF BUSINESS	Call to Order
34
35  Ms. Dobbins called the meeting to order at 10:07 a.m. and read roll call.
36
37  SECOND ORDER OF BUSINESS	Audience Comments on Agenda Items
38
39  There were no audience comments.
40
THIRD ORDER OF BUSINESS	Consideration of the Minutes of the
Regular Meeting held on August 3,
2022

On a motion by Mr. Monk, seconded by Mr. Giddens, with all in favor, the Board approved the Minutes of the Regular Meeting held on August 3, 2022 for Southaven Community Development District.

44

45

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
October 5, 2022 Minutes of Meeting
Page 2

46		
47	FOURTH ORDER OF BUSINESS	Ratification of the Operations and	
48		Maintenance Expenditures for July	
49		2022	
50			
Ms. Dobbins updated the Board that Rizzetta is still in the process of data transferring into their
new accounting software and once that is complete the district will get updated O&M
Expenditures and Financials.

On a motion by Mr. O’Shea, seconded by Mr. Monk, with all in favor, the Board ratified Operations and Maintenance Expenditures for July 2022 in the amount of $87,355.20, for Southaven Community Development District.

54

55
FIFTH ORDER OF BUSINESS	Ratification of FY 2022/2023 District
Insurance Policy Renewal

On a motion by Mr. Fetter, seconded by Mr. Giddens, with all in favor, the Board ratified the FY 2022/2023 District Insurance Policy Renewal, for Southaven Community Development District.

58

59
60 SIXTH ORDER OF BUSINESS	STAFF REPORTS
61
A.	District Counsel
There was no report.
64
B.	District Engineer
Not present.
Ms. Licata confirmed that the District Engineer did review the tree that was down in
the drainage area per the Board’s direction, and it was not impeding and not
necessary to remove.
70
C.	Landscape and Maintenance
Mr. Hicks stated that they treated areas to help control weeds and due to the
fact the area stays wet they are constantly monitoring the irrigation and making
adjustments.
75
1.	Consideration of Tree Stump Removal
After discussion, the Board approved the tree stump removal in the amount
of $519.40, but will wait until spring to install sod.

On a motion by Mr. O’Shea, seconded by Mr. Giddens, with all in favor, the Board approved the tree stump removal in the amount of $519.40, for Southaven Community Development District.

79

80
81

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
October 5, 2022 Minutes of Meeting
Page 3

82
2.	Consideration of Entrance Plant Removal and Replacement
(under separate cover)
Brightview updated the Board that they are still working on renderings, but
will send them to the Board prior to the next meeting to review so a final
decision can be made in December.
88
D.	Amenity Management
1.	General Manager Report
Ms. Licata updated the Board that the dumpster contractor is still waiting
for his permit from the county, but once received he will be able to get
this on schedule.
Ms. Licata stated that some residents would like to remove the muhly
grass behind their home, but it is on CDD property along the lake bank.
Discussion ensued. The Board approved a homeowner to remove the
muhly grass from the rear of their lot which is on CDD property that abuts
up to the lake, but it was also clarified that does not release them from
getting POA approval for this change to their property.

On a motion by Mr. O’Shea, seconded by Mr. Fetter, with all in favor, the Board approved homeowners to remove the muhly grass from the rear of their lot on CDD property, subject to POA approval, for Southaven Community Development District.

100

101
102	i.	Field Report
103	Ms. Licata reviewed the Field Report and noted that Mr. Musser will
104	look at handling some of the pressure washing to save the District
105	money during the fall. She also updated the Board that Carlton
106	Construction is coming on October 13th to review the column that
107	has water damage.
108	Mr. Giddens inquired if anything could also be done to the open
109	area of the arm gate to prevent cars from slipping through
110	unauthorized. Discussion ensued.
111	The Board directed Ms. Licata to send out communication warning
112	residents that anyone that is seen sneaking through the gate and
113	violating policies may lose privileges. The Board also requested
114	that an E-Blast go out regarding the fishing policy and removing
115	plant material in the Preserve.
116
117	2.	Clearwaters Lake Management Report
118
E.	District Manager Report
Ms. Dobbins reminded the Board that this would be Mr. O’Shea’s last meeting and
the two new Board Members will take their seats on the second Tuesday after
elections.
123
124
125
126

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
October 5, 2022 Minutes of Meeting
Page 4

127
SEVENTH ORDER OF BUSINESS	Consideration of Proposal from Epic
Pools
130
After discussion, Mr. O’Shea will pull the pool specs and details and requested Ms. Licata to ask
the contractor for more details in his proposal explaining the issue.
133
EIGHTH ORDER OF BUSINESS	Consideration of Resolution 2023-01,
Relating to Project Completion (under
separate cover)
137
Ms. Buchanan explained the procedure and need of this administrative item, but will need to
bring it back at a future meeting.
140
NINTH ORDER OF BUSINESS	Audience Comments and Supervisor
Requests
143
Audience members had comments regarding entrance plant material, election and candidates,
replacement cost on gate stickers, budget process, rental process when parties are exclusive and
communication on the Markland website.
147
Mr. O’Shea thanked everyone for their hard work and noted that he will always make himself
available if there are any questions.
150
Mr. Fetter thanked Ms. Licata for all her hard work before and after the hurricane, he also
requested that staff look at getting new feet on the pool furniture.
153
154  TENTH ORDER OF BUSINESS	Adjournment

On a motion by Mr. Giddens, seconded by Mr. Fetter, with all in favor, the Board adjourned the Board of Supervisors’ Meeting at 12:11 p.m. for Southaven Community Development District.

155

156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
October 5, 2022 Minutes of Meeting
Page 5

172			
173			
174			
175			
176			
177			
178			
179			
180			
181			
182			
183	 			
184	Secretary/Assistant Secretary	Chairman/Vice Chairman	

Tab 4

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084 
Mailing Address · 3434 Colwell Avenue, Suite 200 · Tampa, Florida 33614 www.SouthavenCDD.org

Operation and Maintenance Expenditures August 2022
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from August 1, 2022 through August 31, 2022. This does not include expenditures previously approved by the Board.

The total items being presented:	$24,791.14

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Southaven Community Development District
Paid Operation & Maintenance Expenditures
August 1, 2022 Through August 31, 2022

Vendor Name		Check Number		Invoice Number		Invoice Description		Invoice Amount		

Big Z Pools, LLC	
100001	
10989	
High Flow Multi-Port Handle &	
$	
492.00	
			Key 08/22			
BrightView Landscape Services,	100002	8023404	Remove Tree 07/22	$	840.00	
Inc.						
Clear Waters, Inc.	100003	125503	Lake Management 08/22	$	803.50	
COMCAST	ACH	8495 74 140 1213297	Wireless Telephone Services	$	676.36	
		08/22	08/22			
COMCAST	ACH	849574 140 1210954	Wireless Telephone Services	$	227.22	
		08/22	08/22			
Debbie Yearwood	100004	72322	Rental Deposit Refund 07/22	$	250.00	
Florida Power & Light Company	ACH	Monthly Summary 08/22 Electric Services 08/22	$	2,856.10	
Kutak Rock, LLP	100005	3082867	Legal Services 07/22	$	201.92	
OnSight Industries LLC	100006	002-22-317922-1	New Signage 07/22	$	1,716.75	
Rizzetta & Company, Inc.	100000	INV0000070136	District Management Services	$	3,498.25	
			08/22			
Turner Pest Control, LLC	100007	19062363	Pest Control Services 08/22	$	77.18	
Vesta Property Services, Inc.	100008	400992	Management & Maintenance	$	11,595.66	
			Services 08/22			

Southaven Community Development District
Paid Operation & Maintenance Expenditures
August 1, 2022 Through August 31, 2022

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	 Invoice Amount	

VGlobal Tech	100009	4161	Website Maintenance 08/22	$	300.00	
Village Key & Alarm, Inc.	100017	341543	Intrusion Alarm Monitoring 08/22	$	240.00	
Village Key & Alarm, Inc.	100017	341544	Fire Alarm Monitoring 08/22	$	360.00	
Waste Management Inc. of Florida	ACH	0020208-4032-4	Waste Disposal Services 08/22	$	141.20	
Wayne Automatic Fire Sprinklers, Inc.
Wayne Automatic Fire Sprinklers, Inc.	100010

100010	944542

982384	Quarterly Sprinkler Inspection 8/22
Annual Sprinkler Inspection, Backflow Certification, Alarm	$

$	65.00

450.00	

Report Total				

$		

24,791.14	

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084 
Mailing Address · 3434 Colwell Avenue, Suite 200 · Tampa, Florida 33614 www.SouthavenCDD.org

Operation and Maintenance Expenditures September 2022
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from September 1, 2022 through September 30, 2022. This does not include expenditures previously approved by the Board.

The total items being presented:	$98,050.08

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Southaven Community Development District Paid Operation & Maintenance Expenditures September 1, 2022 Through September 30, 2022

Vendor Name		Check Number		Invoice Number		Invoice Description		Invoice Amount		
BrightView Landscape	100029	8013855	Monthly Exterior Maintenance 08/22	$	13,930.00	
Services, Inc.						
BrightView Landscape	100011	8036740	Ornamental Grass Replacement	$	989.33	
Services, Inc.			08/22			
BrightView Landscape	100024	8036740-B	Balance of Ornamental Grass	$	767.71	
Services, Inc.			Replacement 08/22			
BrightView Landscape	100018	8036741	Drainage Install 08/22	$	9,668.98	
Services, Inc.						
BrightView Landscape	100024	8036742	Swale Trenching 08/22	$	989.33	
Services, Inc.						
Clear Waters, Inc.	100030	126246	Pond Maintenance 09/22	$	803.50	
COMCAST	ACH	8495 74 140 1213297	Wireless Telephone Services 09/22	$	676.37	
		09/22				
COMCAST	ACH	849574 140 1210954	Wireless Telephone Services 09/22	$	227.22	
		09/22				
Egis Insurance Advisors,	100025	16571	General Liability/Property/POL	$	30,413.00	
LLC			Insurance 10/01/22-10/01/23			
England, Thims & Miller,	100031	204047	Engineering Services 08/22	$	205.00	
Inc.						
England, Thims & Miller,	100019	204511	Engineering Services 09/22	$	891.88	
Inc.						
Epic Pools & Hardscape	100026	30252	Pool Maintenance 09/22	$	2,300.00	
Construction, Inc.						

Southaven Community Development District Paid Operation & Maintenance Expenditures September 1, 2022 Through September 30, 2022

Vendor Name		Check Number		Invoice Number		Invoice Description		Invoice Amount		

First Coast Franchising	
100032	
JAK06220529	
Janitorial Services 06/22	
$	
461.15	
First Coast Franchising	100032	JAK07220482	Janitorial Services 07/22	$	545.00	
First Coast Franchising	100032	JAK08220482	Janitorial Services 08/22	$	545.00	
First Coast Franchising	100020	JAK09220471	Janitorial Services 09/22	$	545.00	
Florida Power & Light Company
Hidden Eyes, LLC	ACH

100012	Monthly Summary 09/22 287
718081	Electric Services 09/22

Alarm Monitoring Services 08/22	$

$	3,001.66

4,142.62	
Hidden Eyes, LLC	100027	718638	Alarm Monitoring Services 08/22	$	36.00	
Hidden Eyes, LLC	100027	719153	Alarm Monitoring Services 09/22	$	4,160.62	
Kutak Rock, LLP	100021	3097040	Legal Services 07/22	$	519.50	
Kutak Rock, LLP	100033	3110608	Legal Services 08/22	$	3,078.10	
Poolsure

Rizzetta & Company, Inc.	100013

100014	131295609899

INV0000071155	Water Management Seasonal Billing Rate 09/22
District Management Services 09/22	$

$	481.14

3,498.25	
Smith Electrical, Inc.	100015	19855	Remove & Install Landscape Lighting 08/22	$	653.45	

Southaven Community Development District	
Paid Operation & Maintenance Expenditures	
September 1, 2022 Through September 30, 2022	
Vendor Name		Check Number		Invoice Number		Invoice Description		Invoice Amount		
Smith Electrical, Inc.	100015	19875	Remove & Install Time Clock 08/22	$	388.79	
Southeast Fitness Repair	100034	100431	Semi-Annual Maintenance 09/22	$	330.00	
Sunbelt Gated Access	100028	1433	Gate Maintenance 09/22	$	940.00	
Systems of Florida, LLC						
The Ledger / News Chief/	100016	4770664	Legal Advertising 07/22	$	239.60	
CA Florida Holdings, LLC						
Turner Pest Control, LLC	100035	19159809	Monthly Pest Control 08/22	$	77.18	
Vesta Property Services,	100022	401904	Billable Mileage 05/22-07/22	$	107.84	
Inc.						
Vesta Property Services,	100036	401920	Management & Maintenance	$	11,595.66	
Inc.			Services 09/22			
VGlobal Tech	100023	4240	Website Maintenance 09/22	$	300.00	
VGlobal Tech	100023	4226	Quarterly ADA & WCAG Audit 09/22	$	400.00	
Waste Management Inc. of	ACH	0021261-4032-2-	Waste Services 08/22	$	141.20	
Florida		Autopay				

Report Total				

$		

98,050.08	

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084 
Mailing Address · 3434 Colwell Avenue, Suite 200 · Tampa, Florida 33614 www.SouthavenCDD.org

Operation and Maintenance Expenditures October 2022
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from October 1, 2022 through October 31, 2022. This does not include expenditures previously approved by the Board.

The total items being presented:	$36,360.06

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Southaven Community Development District	
Paid Operation & Maintenance Expenditures	
October 1, 2022 Through October 31, 2022	
Vendor Name		Check Number		Invoice Number		Invoice Description		Invoice Amount		
BrightView Landscape Services,	100037	8094264	Tree Removal 09/22	$	1,470.00	
Inc.						
COMCAST	ACH	849574 140 1210954	Cable & Internet Services 10/22	$	791.60	
		10/22				
Elizabeth Ferguson	100038	Rental Refund	Rental Refund 09/22	$	250.00	
Florida Department of Economic	100046	87175	Special District Fee FY 22/23	$	175.00	
Opportunity						
Freedom Pest Control, Inc.	100047	1102064	Manor House Annual Termite Bond	$	250.00	
Hidden Eyes, LLC	100041	717663	Additional Residence	$	36.00	
Hidden Eyes, LLC	100049	719861	Additional Residence	$	18.00	
Hidden Eyes, LLC	100048	720294	Gate Monitoring Services 10/22	$	4,169.62	
Margarita Man of St. Augustine	100042	2022-1021	Rental of Garita Machine 09/22	$	300.00	
LLC						
Otis Elevator Company	100050	100400883756	Elevator Annual Maintenance	$	1,917.12	
Poolsure	100043	131295608475	Water Management 08/22	$	481.14	
Rizzetta & Company, Inc.	100044	INV0000071893	Annual Assessment Roll Certification	$	5,304.00	

Southaven Community Development District	
Paid Operation & Maintenance Expenditures	
October 1, 2022 Through October 31, 2022	
Vendor Name		Check Number		Invoice Number		Invoice Description		Invoice Amount		
Rizzetta & Company, Inc.	100045	INV0000071968	District Management Fees 10/22	$	3,586.17	
Smith Electrical, Inc.	100039	20110	Replaced Satco Lamps 09/22	$	637.46	
Southeast Fitness Repair	100051	100591	Maintenance 10/22	$	210.38	
St Johns Utility Department	ACH	Monthly Summary 08/22	Water Services 08/22	$	6,312.01	
St Johns Utility Department	ACH	Monthly Summary 09/22	Water Services 09/22	$	5,108.16	
St Johns Utility Department	ACH	Monthly Summary 10/22	Water Services 10/22	$	4,379.40	
Thavory Samoeun	100040	Rental Refund	Rental Refund 09/22	$	500.00	
The Ledger / News Chief/ CA	100052	4924973	Legal Advertising 09/22	$	91.12	
Florida Holdings, LLC						
Turner Pest Control, LLC	100053	19363500	Pest Control Services 10/22	$	77.18	
Village Key & Alarm, Inc.	100054	399724	Battery Replacement 10/22	$	154.50	
Waste Management Inc. of	ACH	0022318-4032-9-	Waste Services 10/22	$	141.20	
Florida		Autopay				

Report Total				

$		

36,360.06	

Tab 5

Amenity Manager Report Southaven CDD Meeting December 7th, 2022

Date of Report: December 7th, 2022	Submitted by: Lisa Licata

Upcoming Events
Saturday, December 17th- Blood Drive
Saturday, December 17th- Santa Party at the Manor House
Friday, January 20th- Fire Pit Friday
Saturday, January 28th- 1st annual Chili Cook Off
Concluded Event
October Blood Drive
Fiesta Friday in October
Halloween Party in October
Fire Pit Friday in November
Amenity Center
I have 351 families registered at the Manor House of which 351 are living in Markland.
Change in Gate Arm times?
Otis Elevator Fee-$125 one time fee for pandemic impact. Need approval to pay.
Holiday Office Hours- Saturday, December 24th, Monday, December 26th, Saturday, December 31st and Monday, January 2nd- Closed. Staff will work Wednesday, December 21st and Wednesday, December 28th.
Luminaries on Christmas Eve to light at 5pm.
Revenue from Oct 5th meeting to December 7th meeting is $1900.
Stickers for access cards for residents with waivers.
Square information- 2.6% +.$10 per transaction. Zero monthly fee. Can’t keep any moneys on a “hold”, have to process. Refunds can be done on the card as well to return deposits.
Direct TV v Comcast
Update on AT&T
Update from Epic Pools

11760 US-1
Suite W600
Palm Beach Gardens, FL 33408 RE: Logistics and fuel impact fee Dear customer,
Following the global pandemic, with restrictions loosening, we were optimistic that business would return to pre-pandemic state.

Unfortunately, inflation over the past 12 months has driven up fuel and logistics costs, directly impacting our business. According to the Bureau of Labor and Statistics, fuel (+75.6%), energy (+44.9%) and logistics (+9.2%) prices have increased significantly in the past 12 months.

In lieu of a permanent price increase we ask that you pay this one-time impact fee to help offset the unexpected cost burden related to logistics and fuel costs.

Your payment of $125.00 is attached and payable upon receipt. Thank you for your business and continued loyalty to Otis Elevator.

Sincerely,
Joe Dragich
Joe Dragich
Vice President, Eastern Region Otis Americas

Field Ops Report Southaven CDD
Date Submitted: December 7th, 2022	Submitted by: Lisa Licata

Patched, repaired, and painted inside of Social Room.

Added mulch and cleaned up Haas Park Area

Cleaned up Haas Park

Pressure washed bird poop and mildew/mold off the entire bridge.

Repaired broken bollard hit by car in the alley.

Finished the stone and mulch work in the Bronson park to help with washout.

Future Projects include:
Pressure washing around the Manor House has begun.
Mailbox numbers have been ordered and cleaning and updating kiosks will begin in January.
Deep Clean of the gym is scheduled for Mid-January.
Cabana cleaning will begin in February.
Carpet and Upholstery cleaning scheduled for January, after the holiday parties.

Clear Waters, Inc

	Lake Management Report	
Job: Markland (Southhaven CDD)
Date:  10-12-22		
Technician: S Johnson		
Equipment: Skiff
Weather: Cloudy
Lake ID:		
1.  Torpedo grass	2. Torpedo grass	

Clear Waters, Inc. P.O. Box 291522 Port Orange, FL 32129

1-386-767-4928	Clearwaterslakemgmt.com

Tab 6

Kutak Rock LLP
107 West College Avenue, Tallahassee, Florida 32301
office 850.692.7300

Katie Buchanan
850.692.7300
katie.buchanan@kutakrock.com

MEMORANDUM

TO:	Southaven Community Development District	
FROM:	Katie S. Buchanan	
DATE:	December 7, 2022	
RE:	Retention Requirements for Transitory Messages and Electronic Records Updates	

On May 27, 2014, the District approved Resolution 2014-13, adopting a policy relating to the retention and disposition of its public records. The District’s Record Retention Policy currently remains in full force and effect. In order to ensure the District’s record retention practices remain economically feasible and technologically practical, we are offering some clarification regarding the retention period for records of short-term value. Additionally, we propose modifications to designate the electronic record as the official record of the district and allow for disposal of paper duplicate copies unless prohibited by any law, rule or ordinance.

According to the General Records Schedule for State and Local Government Agencies (“GS1-SL”)1 with which all community development districts must comply, records retention requirements “apply to records regardless of the format in which they reside.”2 This means that electronic communications, which include emails, instant messages, text messages, multimedia messages, chat messages, social networking, voicemail/ voice messaging, or other communications via electronic messaging technology or device, must be retained in accordance with the applicable section of the GS1-SL. Retention periods for electronic communications “are determined by the content, nature, and purpose of records, and are set based on their legal, fiscal, administrative, and historical values, regardless of the format in which they reside or the method by which they are transmitted.”3
Electronic communications “created primarily to communicate information of short-term value” may fall under the Transitory Messages schedule set forth in GS1-SL.4 Transitory Messages do not “formalize or perpetuate knowledge and do not set policy, establish guidelines or

1 Incorporated by reference in Rule 1B-24.003(1)(a), F.A.C.
2 General Records Schedule for State and Local Government Agencies, Section V, Electronic Records.
3 Id. at Records Retention Schedules, Electronic Communications.
4 Id. at Records Retention Schedules, Transitory Messages, Item #146.

Page 2

procedures, certify a transaction, or become a receipt.” Examples of Transitory Messages include, but are not limited to:

reminder messages (“don’t forget the upcoming meeting”);

email messages with short-lived or no administrative value (“thank you”)

telephone messages lacking content (“Ms. Smith called – please return her call”);

recipient copies of announcements of District sponsored events (“daily events email”); and,

news releases received by the District strictly for informational purposes and unrelated to District programs or activities.

The retention requirement for Transitory Messages is "[r]etain until obsolete, superseded or administrative value is lost."5 For example, an email message notifying employees of an upcoming meeting would only have value until the meeting has been attended or the employee receiving the message has marked the date and time in the calendar, at which time the message could be disposed of. In other words, an electronic communication intended for short-term value does not need to be retained once it is no longer needed. Unlike most other public records, the District may dispose of a transitory message once it is obsolete, superseded, or has lost its administrative value without having to document the disposition of the record, unless the record has been microfilmed or scanned and will serve as the record copy.6

5 Id.
6 See Rule 1B-24.003(9)(d), F.A.C.

RESOLUTION 2023-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT ADOPTING CERTAIN AMENDMENTS TO THE DISTRICT’S RECORD RETENTION POLICY; ADDRESSING CONFLICTS AND SEVERABILITY; AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE.

WHEREAS, Chapter 190, Florida Statutes, authorizes the Southaven Community Development District (“District”) to adopt rules to govern the administration of the District and to adopt resolutions as may be necessary for the conduct of district business; and

WHEREAS, on May 27, 2014, the Board of Supervisors of the Southaven Community Development District (“Board”), adopted Resolution 2014-13 providing for the adoption of the District’s Record Retention Policy (“Policy”); and

WHEREAS, the Policy requires the District “retain all public records relating to District business until the Board of Supervisors amends the Records Retention Policy to address the disposition of the same”; and

WHEREAS, the Board finds that it is in the best interest of the District to amend the Record Retention Policy as described in more detail in paragraph 2 below; and

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT:

CONFLICTS. This Resolution is intended to amend, in part, Resolution 2014-13, which remains in full force and effect except as otherwise provided herein. All terms of Resolution 2014-13 that are not amended by this Resolution apply as if those terms were fully set forth herein. All District resolutions or parts thereof in actual conflict with this Resolution are, to the extent of such conflict, superseded and repealed.

AMENDMENT. The Records Retention Policy is hereby amended by inserting the language indicated in single underlined text (indicated textually in the same manner as the following example: underlined text) and by deleting the language indicated by strikethrough text (indicated textually in the same manner as the following example: stricken text) as set forth herein:

The District hereby adopts as its Records Retention Policy the applicable provisions of Section 257.36(5), Florida Statutes, the rules adopted by the Division of Library and Information Services of the Department of State (“Division”) pursuant to Section 257.36, Florida Statutes, and the General Records Schedules established by the Division.  However, the District hereby extends the minimum retention

guidelines contained in the General Records Schedules so that the District will retain all public records relating to District business until the Board of Supervisors amends the Records Retention Policy to address the disposition of the same. Notwithstanding the foregoing, the District shall retain Transitory Messages until the Transitory Message is obsolete, superseded or administrative value is lost in accordance with the General Records Schedule for State and Local Government Agencies, Item #146, as incorporated by reference in Rule 1B-24.003(1)(a), Florida Administrative Code. The District hereby determines the electronic record shall be considered the official record of all public records relating to District business and any paper originals are designated as duplicates which may be disposed of unless prohibited by any law, rule or ordinance. To the extent the above statute, rules, or schedules are amended or supplemented in the future, the District’s Records Retention Policy shall automatically incorporate such amendment or supplement provided that such automatic amendment does not permit the disposition of District records without further action of the Board. The Records Retention Policy shall remain in full force and effect until such time as the Board amends the Policy.

SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof.

EFFECTIVE DATE. This Resolution shall take effect as of December 7, 2022.

Introduced, considered favorably, and adopted this 7th day of December 2022.

ATTEST:	SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chairperson, Board of Supervisors

Tab 7

FROM:
Putting On Pressure, Inc. 3750 Winterhawk Court St. Augustine, FL, 32086
Email: puttingonpressure@gmail.com Phone: (904) 501-0440

TO:
Southaven Cdd C/o Rizetta&co
Attn: Lisa Licata 3434 Colwell Avenue
Tampa, FL, 33614
Phone: (904) 315-5171

JOB:

ESTIMATE

# EST-000393	
Estimate Date:	Mar 14, 2022	
Expiry Date:	Apr 11, 2022	

JOB LOCATION:
61 Clarissa lane
Saint augustine, Fl, 32095

# Services	Qty	Price	Discount	Tax (%)	Total	
1 Common Area Curbing	2700.00	$0.50	$0.00	No Tax	$1,350.00	

2	Common Area Sidewalks/Mailbox	17000.00	$0.20	$0.00	No Tax	$3,400.00	
	Pads/Firepit/Roundabout Pavers						
3	Curbing from front gate to property lines	1600.00	$0.50	$0.00	No Tax	$800.00	
	around the corner(entry)						
4	Sidewalks from front gate to property lines	3280.00	$0.20	$0.00	No Tax	$656.00	
	around the corner(entry)						
5	Curbs on outside of entry gates	159.00	$0.50	$0.00	No Tax	$79.50	
6	Sidewalks on outside of entry gates	12500.00	$0.20	$0.00	No Tax	$2,500.00	
7	Front Face of Walss and Monuments Wash	2500.00	$1.00	$0.00	No Tax	$2,500.00	
8	4 paver pads in entry	2500.00	$0.20	$0.00	No Tax	$500.00	

Subtotal	$11,785.50

Grand Total ($)	$11,785.50

Accepted payment methods
Credit Card, Check, Cash, Credit Note/E-Gift Card

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Estimate

DATE: March 22, 2022

245 Riverside Ave Suite #250, 32202	# ML03222022
Ph: 904-355-1831 / Fax: 904-355-1832
BILL TO: Markland

DESCRIPTION	AMOUNT	
Power wash all of the entrance area to include brick monuments, accompanying wall, curbingcurbing to gate, sidewalk, gates and guard house	
$	
880.00	
Power wash approximately 4,625 square feet of sidewalk at the 2 parks between Fremont and Bronson	
$	
370.00	
Power wash approximately 680 linear feet of curbing on both islands at Haas and Bronson and 275 linear feet of curbing adjacent to parks at Haas, Fremont and Bronson	
$	
210.00	
Power wash approximately 1000 square feet of sidewalk at Bronson and Westcott park	
$	
80.00	
Power wash approximately 1200 square feet of sidewalk at Westcott parkway both sides	
$	
96.00	
Power wash approximately 300 linear feet of curbing along Westcott parkway both sides	
$	
66.00	
Power wash approximately 1300 square feet of sidewalk at Warden and Aspinwall	
$	
104.00	
Power wash approximately 325 linear feet of curbing at Warden and Aspinwall	$	72.00	
Power wash approximately 1800 square feet of sidewalk at Westcott and Kirkside	$	144.00	
Power wash approximately 380 linear feet of curbing at Westcott and Kirkside	$	84.00	
Power wash approximately 3600 square feet of sidewalk at Latrobe and Kirkside	$	288.00	
Power wash 175 linear feet of curbing along parks at Latrobe and Kirkside	$	40.00	
Power wash approximately 500 square feet of sidewalk at Renwick pkwy	$	40.00	
Power wash 100 linear feet of curbing at sidewalk on Renwick pkwy	$	25.00	
Dog Park Side walk and Curbing	$	243.00	
Power wash approximately 11,000 square feet of sidewalk spanning East and West of the
entrance, running parallel to International World Golf Pkwy	$	880.00	

All labor and materials provided by contractor		
Licensed and Insured via Vesta Property Services Inc.		
SUBTOTAL	3,622.00	
SALES TAX		

3,622.00

$

TOTAL

Payment is due 30 days upon completion.
Thank you for your business!