Southaven Community Development District

Board of Supervisors’ Meeting
May 3, 2023

District Office:
St Augustine, Florida (904) 436-6270

www.southavencdd.org

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

Markland Amenity Center, 61 Clarissa Lane St. Augustine, FL 32095 www.southavencdd.org

Board of Supervisors	Richard Fetter	Chairman	
	Roger Giddens	Chairman	
	Bob Monk	Assistant Secretary	
	Don Boerema	Assistant Secretary	
	Jim Alexander	Assistant Secretary	

District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Jonathan Johnson Katie Buchanan	Kutak Rock, LLP Kutak Rock, LLP	
District Engineer	Scott Lockwood	England-Thims & Miller, Inc.	

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614
www.southavencdd.org
Board of Supervisors	April 26, 2023
Southaven Community
Development District	AGENDA

Dear Board Members:

The regular meeting of the Board of Supervisors of the Southaven Community Development District will be held on May 3, 2023 at 10:00 a.m. at the Markland Amenity Center located at 61 Clarissa Lane St. Augustine, FL 32095. The following is the agenda for this meeting:

CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consideration of the Minutes of the Board of Supervisors’
Meeting held on February 1, 2023	Tab 1
Ratification of the Operations and Maintenance Expenditures
for January, February and March 2023	Tab 2
STAFF REPORTS
District Counsel
District Engineer
Landscape and Maintenance (under separate cover)
General Manager Report	Tab 3
Amenity Update
Field Update
Clearwaters Lake Management Report
District Manager
BUSINESS ITEMS
Consideration of Hallco Preventative Maintenance Proposal	Tab 4
Consideration of Lighted Entrance Gate Arm and
Surge Protection Proposal	Tab 5
Consideration of Street Sweeping Proposal	Tab 6
Review of Janitorial Services	Tab 7
Consideration of Resolution 2023-03; Approving FY 2023/24
Proposed Budget and Setting the Public Hearing	Tab 8
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at 904-436-6270.

Very truly yours, Melissa Dobbins Melissa Dobbins

Tab 1

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
February 1, 2023 Minutes of Meeting
Page 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any matter
considered at the meeting is advised that the person may need to ensure that a verbatim record
of the proceedings is made, including the testimony and evidence upon which such appeal is to
be based.
SOUTHAVEN
COMMUNITY DEVELOPMENT DISTRICT
9
The regular meeting of the Board of Supervisors of Southaven Community Development
District was held February 1, 2023 at 10:00 a.m. held at the Markland Amenity Center located at
61 Clarissa Lane, St. Augustine, Florida 32095. Following is the agenda for the meeting.
Present and constituting a quorum:
14
15	Richard Fetter	Board Supervisor, Chairman
16	Roger Giddens	Board Supervisor, Vice Chairman
17	Bob Monk	Board Supervisor, Assistant Secretary
18	Don Boerema	Board Supervisor, Assistant Secretary
19	Jim Alexander	Board Supervisor, Assistant Secretary
20
21	Also present were:
22
23	Melissa Dobbins	District Manager, Rizzetta & Company, Inc.
24	Katie Buchanan	District Counsel, Kutak Rock, LLC
25	Dana Harden	Regional Manager, Vesta
26	Lisa Licata	Amenity Manager, Vesta
27	Rodney Hicks	Brightview Landscape
28	Steve McAvoy	Brightview Landscape
29
30	Audience in attendance.
31
32  FIRST ORDER OF BUSINESS	Call to Order
33
34  Ms. Dobbins called the meeting to order at 10:03 a.m. and read roll call.
35
36  SECOND ORDER OF BUSINESS	Audience Comments on Agenda Items
37
38  There were no audience comments.
39
THIRD ORDER OF BUSINESS	Consideration of the Minutes of the
Regular Meeting held on December 7,
2022

On a motion by Mr. Boerema, seconded by Mr. Alexander with all in favor, the Board approved the Minutes of the Regular Meeting held on December 7, 2022 for Southaven Community Development District.

43

44
45

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
February 1, 2023 Minutes of Meeting
Page 2

46	FOURTH ORDER OF BUSINESS	Ratification of the Operations and	
47		Maintenance Expenditures for	
48		November and December 2022	
49			
Ms. Licata updated the board that Comcast service has been reduced to only providing cable
service now to the district. The Board also requested staff to investigate surge protectors.

On a motion by Mr. Giddens, seconded by Mr. Monk, with all in favor, the Board ratified Operations and Maintenance Expenditures for November 2022 in the amount of $96,992.68, and December 2022 in the amount of $24,687.28, for Southaven Community Development District.

52

53
FIFTH ORDER OF BUSINESS	Consideration of LLS Tax Solutions –
2016 Series Arbitrage Engagement
Letter

On a motion by Mr. Monk, seconded by Mr. Boerema, with all in favor, the Board approved the LLS Tax Solutions 2016 Series Arbitrage Engagement Letter, for Southaven Community Development District.

57

58
59 SIXTH ORDER OF BUSINESS	STAFF REPORTS
60
A.	District Counsel
Ms. Buchanan updated the Board that she sent a parking agreement template to
the POA attorney and is waiting for a response. She also is working with staff to
finalize a Poolsure Agreement and giving the vendor push back on specific terms
that they are wanting in the agreement. The Board approved Mr. Monk to review
the final form of the agreement prior to execution.
67
B.	District Engineer
Ms. Licata updated the Board that she reviewed the French drain failure matter
adjacent to International Parkway with the District Engineer. The Board directed
staff to remove the drain if not needed and to fix the repair subject to the District
Engineer’s review.
73
C.	Landscape and Maintenance
The Board reviewed multiple proposals from Brightview. After discussion, the Board
approved Entrance Area 6 for $6,212.69, Entrance Area 13 for $5,190.77,
Dumpster Area Enhancement for $2,322.66 and Sod Replacement for $1,940.58.

On a motion by Mr. Monk, seconded by Mr. Boerema, with all in favor, the Board approved Entrance Area 6 for $6,212.69, Entrance Area 13 for $5,190.77, Dumpster Area Enhancement for $2,322.66 and Sod Replacement for $1,940.58, for Southaven Community Development District.

78

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SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
February 1, 2023 Minutes of Meeting
Page 3

81
D.	General Manager Report
Ms. Licata updated the Board that the square payment option is now operational.
After discussion, the Board approved to modify the current policies to eliminate
cash and checks.

On a motion by Mr. Boerema, seconded by Mr. Monk, with all in favor, the Board approved the amended payment policies, for Southaven Community Development District.

86

87
The Board also confirmed that staff are authorized to use the facilities during their
off hours.
90
After discussion, the Board directed staff to send out an E-Blast to inform
residents they can use the pool deck during Food Truck events and to remind
them to yield to school busses.
94
The Board requested District Counsel to send a follow up letter to the resident
with the fire pit on District property. It was further stated that the POA did approve
this resident’s ARC application to relocate the fire pit but the POA has not
received any further update from the resident when that work will start.
99
The Board discussed a matter regarding a possible District event that would be
held off District property, but due to liability and the need for additional insurance
the Board gave a consensus all District events need to be help in District
property.
104
E.	District Manager
Ms. Dobbins stated the District did receive an insurance claim check for lightning
damage in the amount of $4,489.00 and a check from Hines for their split share
of the dumpster installation in the amount of $10,055.00.
109
Ms. Dobbins also reviewed the latest financials and said that she will reach out to
the board soon to schedule a budget workshop in April.
112
113
SEVENTH ORDER OF BUSINESS	Consideration of Proposals for
Entrance Painting (under separate
cover)

On a motion by Mr. Boerema, seconded by Mr. Giddens, with all in favor, the Board approved the Taylor Signature Painting (Exhibit A) proposal for Entrance Painting with primer in the amount of $4,000.00 , for Southaven Community Development District.

117

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121

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
February 1, 2023 Minutes of Meeting
Page 4

122
EIGHTH ORDER OF BUSINESS	Consideration of Entrance Gate
Preventative Maintenance Renewal

On a motion by Mr. Monk, seconded by Mr. Alexander, with all in favor, the Board approved the Sunbelt renewal proposal in the amount of $6,921.00, for Southaven Community Development District.

125

126
NINTH ORDER OF BUSINESS	Audience Comments and Supervisor
Requests
129
130 Audience requested for the Board to review tennis lights, had questions about possible bond
131  refinance options and how someone may want to donate or contribute to the District.
132
133  It was asked if soil testing is done, which Ms. Licata stated that Brightview does do testing.
134
135  No supervisor Comments.
136
137  TENTH ORDER OF BUSINESS	Adjournment
138
On a motion by Mr. Boerema, seconded by Mr. Monk, with all in favor, the Board adjourned the Board of Supervisors’ Meeting at 1:04 p.m. for Southaven Community Development District.
139
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SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT
February 1, 2023 Minutes of Meeting
Page 5

162		
163			
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166			
167			
168			
169			
170			
171			
172			
173			
174	 			
175  Secretary/Assistant Secretary	Chairman/Vice Chairman

Exhibit A

TO: Lisa Licata Re: Markland 61 Clarissa Ln
St. Augustine, FL 32095

STANDARDS:

DATE: December 20, 2022

All surfaces shall be cleaned, scraped, sanded, sealed or otherwise properly prepared as needed prior to paint application.
All cracks shall be caulked, as needed, by removing all loose and deteriorated sealant, cleaning joints, then re-caulking.
All bare stucco, wood & metal shall be primed using the appropriate primer, as needed, to ensure proper adhesion.
One or two finish coats will be applied by either brush, roller or sprayer.
Cracks and voids in masonry 1/16” or less shall be filled or patched. Cracks and voids in masonry greater than 1/16” shall be cut out to form a “V” install backing rod if necessary. Then bridge the crack using patching material to match existing texture as close as possible.
Deteriorated stucco shall be removed and re-surfaced as needed with a high strength mortar and applied to match existing texture as close as possible. (Not to exceed 5 sq. ft of repair.)
A walk-through will be scheduled before or upon completion to ensure customer satisfaction.
Any variations from the scope or alterations requiring extra labor or material will be performed only upon written order and billed in addition to the sum disclosed in this estimate.

Scope of Work

Entrance gates (2) and fence between gates:

Set up, cover up and clean up
Lightly sand to promote adhesion and wipe down with denatured alcohol to remove dust Apply two coats Coronado Multapply semi-gloss in black to gates

Total cost of project: $1,450.00. Your price includes all paint, sundries, labor and materials needed for work, as outlined in the Scope of Work.

Entrance mini wall and columns (include Markland signs	2) Option 1: no primer

Set up, cover up and clean up
Repair cracks, and spot prime as required
Apply two coats Sherwin Williams SuperPaint Exterior satin to walls and columns Apply two coats Coronado MultApply semi-gloss to signs
Colors to match existing

Total cost of project: $1,620.00. Your price includes all paint, sundries, labor and materials needed for work, as outlined in the Scope of Work.

Entrance mini wall and columns (include Markland signs	2) Option 2: include primer

Set up, cover up and clean up Repair cracks
Apply one coat Benjamin Moore UltraSpec Masonry Sealer to walls and columns Apply two coats Sherwin Williams SuperPaint Exterior satin to walls and columns Apply two coats Coronado MultApply semi-gloss to signs
Colors to match existing

Total cost of project: $2,300.00. Your price includes all paint, sundries, labor and materials needed for work, as outlined in the Scope of Work.

Option to include pressure washing:

Set up, cover up and clean up
Exterior surfaces shall be pressure washed to remove dirt, mildew and surface contaminates

Total cost of project: $250.00. Your price includes all paint, sundries, labor and materials needed for work, as outlined in the Scope of Work.

Timing: The work will be scheduled to commence between February and March 2023. We will confirm the date as we get closer to the start date.

Payment Schedule: 25% upon signing of contract and remainder due upon completion.
This estimate is good for 30 days

We look forward to working with you on this particular project and for many years to come. If you have any questions, concerns or would like clarification, please do not hesitate to call me.

Agreed and entered into this 	day of	2022, by the duly authorized
representative for each party to this proposal – contract.

Taylor Signature Painting	Owner

Tab 2

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE ꞏ ST. AUGUSTINE, FLORIDA 32084 
Mailing Address ꞏ 3434 Colwell Avenue, Suite 200 ꞏ Tampa, Florida 33614 www.SouthavenCDD.org

Operation and Maintenance Expenditures January 2023
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from January 1, 2023 through January 31, 2023. This does not include expenditures previously approved by the Board.

The total items being presented:	$133,232.87

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Southaven Community Development District
Paid Operation & Maintenance Expenditures
January 1, 2023 Through January 31, 2023

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	 Invoice Amount	

AT&T	ACH	323860823 12/22
Autopay 287	Internet & Phone Services 12/22	$	308.06	
BrightView Landscape Services, Inc.	100102	8150005	Stake Up Downed Tree 10/22	$	4,347.86	
BrightView Landscape Services, Inc.	100102	8150009	Stake Up Downed Tree 10/22	$	1,531.58	
BrightView Landscape Services, Inc.	100102	8154506	Install Soil Mix 10/22	$	239.49	
BrightView Landscape Services, Inc.	100103	8174500	Irrigation Maintenance 11/22	$	1,353.47	
BrightView Landscape Services, Inc.	100103	8175295	Pine Tree Removal 11/22	$	2,240.00	
BrightView Landscape Services, Inc.	100103	8193654	Landscape Maintenance 12/22	$	13,930.00	
BrightView Landscape Services, Inc.	100121	8231046	Landscape Maintenance 01/23	$	13,930.00	
BrightView Landscape Services, Inc.	100126	8169606	Irrigation Repairs 11/22	$	1,616.60	
Clear Waters, Inc.	100104	128592	Pond Maintenance 12/22	$	803.50	
Clear Waters, Inc.	100127	127867	Pond Maintenance 11/22	$	803.50	
Clear Waters, Inc.	100127	129376	Pond Maintenance 01/23	$	803.50	
COMCAST	ACH	8495 74 140 1213297
01/23 Auto Pay	Wireless Telephone Services 01/23	$	739.59	

Southaven Community Development District
Paid Operation & Maintenance Expenditures
January 1, 2023 Through January 31, 2023

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	 Invoice Amount	

Danielle Corgan	100128	Corgan012123	Area Rental Deposit Refund 01/23	$	200.00	
England, Thims & Miller, Inc.	100093	0205796	Engineering Services 11/22	$	512.50	
England, Thims & Miller, Inc.	100122	0206291	Engineering Services 01/23	$	140.00	
Epic Pools & Hardscape Construction, Inc.	100094	40913	Pool Maintenance 12/22	$	495.00	
First Coast Franchising	100113	JAK12220453B	Janitorial Services 12/22	$	419.23	
First Coast Franchising	100123	JAK01230348	Janitorial Services 01/23	$	545.00	
Fitness on Demand	100124	27117	Fitness Maintenance Services 01/23	$	199.95	
Florida Power & Light Company	ACH	Monthly Summary 01/23 Autopay 287	Electric Services 01/23	$	3,263.86	
Hidden Eyes, LLC	100106	722321	Alarm Monitoring Services 01/23	$	4,187.62	
Hidden Eyes, LLC	100129	723468	Alarm Monitoring Services 02/23	$	4,187.62	
Kathleen Kissel	100130	Kissel012123	Area Rental Deposit Refund 01/23	$	500.00	
Kutak Rock, LLP	100095	3141444	Legal Services 11/22	$	2,077.14	
Kutak Rock, LLP	100114	3156139	Legal Services 11/22	$	1,130.00	

Southaven Community Development District	
Paid Operation & Maintenance Expenditures	
January 1, 2023 Through January 31, 2023	
Vendor Name		Check Number		Invoice Number		Invoice Description		Invoice Amount		

MacClellan Construction LLC	
100131	
1107	
12'X20' Concrete Pad Installation	
$	
20,860.00	
			12/22			
Pacetti Plumbing, Inc.	100096	9771	Replace Urinal Diaphrams 10/22	$	280.00	
Poolsure	100107	131295611137	Water Management Seasonal Billing	$	481.14	
			Rate 12/22			
Rizzetta & Company, Inc.	100092	INV0000074665	District Management Fees 01/23	$	3,556.16	
Rizzetta & Company, Inc.	100118	INV0000074873	Dissemination Services FY 22-23	$	6,000.00	
Sheila Blake	100132	Blake011423	Deposit Refund 01/23	$	500.00	
Smith Electrical, Inc.	100115	20703	Replace GFI on Center Island 12/22	$	299.47	
Smith Electrical, Inc.	100115	20759	Replace Ballast in Gym Light 12/22	$	227.47	
Southaven CDD	DC 012023	DC 012023	Debit Card Replenishment	$	835.10	
Southaven CDD	DC 012423	DC 012423	Debit Card Replenishment	$	937.37	
Southaven CDD	DC 012623	DC 012623	Debit Card Replenishment	$	575.84	
St Johns County Tax Collector	100097	Property Tax Postage	Property Tax Postage 12/22	$	117.46	
		12/22				
St Johns Utility Department	ACH	Monthly Summary 12/22 Utility Services 12/22	$	5,528.34	

Southaven Community Development District
Paid Operation & Maintenance Expenditures
January 1, 2023 Through January 31, 2023

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	 Invoice Amount	

Sunbelt Gated Access Systems
of Florida, LLC	100098	00001588	Gate Maintenance 10/22	$	185.00	
Sunbelt Gated Access Systems of Florida, LLC	100116	00001735	Gate Maintenance 12/22	$	960.00	
Synergy Florida	100125	367496	Service Call to Updated NetGear Password 12/22	$	475.00	
The Ledger / News Chief/ CA Florida Holdings, LLC	100108	0005096360	Legal Advertising 11/22	$	108.80	
Tracy Glynn	100099	Glynn 113022	Rental Refund 11/22	$	500.00	
Treeco	100109	8654	Trimming Limbs 12/22	$	425.00	
Treeco	100109	8655	Trimming Limbs 12/22	$	775.00	
Treeco	100109	8660	Trimming Limbs 12/22	$	675.00	
Turner Pest Control, LLC	100110	19972434	Pest Control Services 11/22	$	77.18	
Turner Pest Control, LLC	100110	20507547	Pest Control Services 12/22	$	77.18	

Vesta Property Services, Inc.	100111	405260	Management & Maintenance	$	12,724.83
Services 12/22
Vesta Property Services, Inc.	100117	406333	Billable Mileage 12/22	$	42.50
Vesta Property Services, Inc.	100119	406203	Management & Maintenance	$	12,724.83
Services 01/23

Southaven Community Development District
Paid Operation & Maintenance Expenditures
January 1, 2023 Through January 31, 2023

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	 Invoice Amount	

VGlobal Tech	100100	4521	Quarterly ADA & WCAG Audit 12/22	$	400.00	
VGlobal Tech	100100	4539	Quarterly ADA & WCAG Audit 12/22	$	300.00	
VGlobal Tech	100120	4642	Quarterly ADA & WCAG Audit 01/23	$	300.00	
Waste Management Inc. of Florida	ACH	0025408-4032-5	Waste Services 01/23	$	150.13	
Wayne Automatic Fire Sprinklers, Inc.	100112	1010207	Quarterly Sprinkler Inspection 12/22	$	1,279.00	
William C. Gillespie	100101	093	Santa Meet & Greet 12/22	$	350.00	

Report Total	$		133,232.87	

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE ꞏ ST. AUGUSTINE, FLORIDA 32084 
Mailing Address ꞏ 3434 Colwell Avenue, Suite 200 ꞏ Tampa, Florida 33614 www.SouthavenCDD.org

Operation and Maintenance Expenditures February 2023
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from February 1, 2023 through February 28, 2023. This does not include expenditures previously approved by the Board.

The total items being presented:	$64,943.41

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Southaven Community Development District
Paid Operation & Maintenance Expenditures
February 1, 2023 Through February 28, 2023

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	 Invoice Amount	

Ancient City Janitorial LLC	100156	1166	Carpet Cleaning 02/23	$	540.00	
APC Powder Coating LLC	100134	5790	Powder Coating Bench & Re-Sling	$	1,725.00	

AT&T	
ACH	
322343089 01/23	Chase Lounge 08/22
Internet & Phone Services 01/23	
$	150.57	

AT&T	
ACH	Autopay 287
323860823 01/23	
Internet & Phone Services 01/23	
$	310.75	

BrightView Landscape Services,	
100136	Autopay 287
8248396	
Sump Removal & Sod Install 01/23	
$	519.40	
Inc.
BrightView Landscape Services,	
100136	
8248398	
Stake Up Leaning Tree 01/23	
$	659.56	
Inc.
BrightView Landscape Services,	
100148	
8268575	
Landscape Maintenance 02/23	
$	13,930.00	
Inc. COMCAST	
ACH	
8495 74 140 1213297	
Wireless Telephone Services 02/23	
$	763.59	

Dustin Bradley Humbert	
100137	02/23 Autopay 230576	
Live Entertainment 11/22	
$	400.00	

Florida Power & Light Company	
ACH	
Monthly Summary 02/23	Add Dumpster Enclosure
Electric Services 02/23	$	3,312.48	

Hidden Eyes, LLC	
100150	Autopay 287
724523	
Alarm Monitoring Services 02/23	$	4,187.62	
Kutak Rock, LLP	100145	3169924	Legal Services 12/22	$	3,194.18	
LLS Tax Solutions, Inc.	100138	002913	Arbitrage Rebate Calculation S2016A- $	500.00
1 & 2	

Egis Insurance Advisors, LLC	100157	18002	Policy #100122672 10/1/22 - 10/1/23 $	80.00

Southaven Community Development District
Paid Operation & Maintenance Expenditures
February 1, 2023 Through February 28, 2023

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	 Invoice Amount	

Pia Geisselmaier	100154	Geisselmaier021923	Deposit Refund 02/23	$	200.00	
Poolsure	100139	131295611653	Water Management Seasonal Billing	$	697.65	

Rizzetta & Company, Inc.	
100133	
INV0000075300	Rate 01/23
District Management Fees 02/23	
$	3,556.16	

Southeast Fitness Repair	
100141	
101077	Controllers 01/23 Repair to Pully Machine	
$	170.00	
St Johns Utility Department	ACH	Monthly Summary 01/23	Water-Sewer Services 01/23	$	3,703.09	

Sunbelt Gated Access Systems	
100142	Autopay 287
72796	
Gate Maintenance 12/22	
$	6,921.00	
of Florida, LLC
The Ledger / News Chief/ CA	
100146	
0005260536	
Legal Advertising 01/23	
$	85.68	
Florida Holdings, LLC Turner Pest Control, LLC	
100143	
20607775	
Pest Control Services 01/23	
$	84.90	
Turner Pest Control, LLC	100155	20714306	Pest Control Services 02/23	$	84.90	
Vesta Property Services, Inc.	100144	405465	Billable Mileage 11/22	$	42.50	
Vesta Property Services, Inc.	100144	406578	Pressure Washing Services 01/23	$	3,622.00	
Vesta Property Services, Inc.	100147	407418	Billable Mileage 01/23	$	42.50	

Smith Electrical, Inc.	100140	20883	Installed 4 LED Light Fixtures &	$	2,289.92

Vesta Property Services, Inc.	100151	406716	Management & Maintenance	$	12,724.83
Services 02/23

Southaven Community Development District
Paid Operation & Maintenance Expenditures
February 1, 2023 Through February 28, 2023

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	 Invoice Amount	

Waste Management Inc. of	ACH	0026434-4032-0	Waste Services 02/23	$	150.13	
Florida
Wayne Automatic Fire Sprinklers,	
100152	Autopay 287
1022265	
Quarterly Sprinkler Inspection 01/23	
 $	295.00 	
Inc.					

Report Total				
$	64,943.41	

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE ꞏ ST. AUGUSTINE, FLORIDA 32084 
Mailing Address ꞏ 3434 Colwell Avenue, Suite 200 ꞏ Tampa, Florida 33614 www.SouthavenCDD.org

Operation and Maintenance Expenditures March 2023
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from March 1, 2023 through March 31, 2023. This does not include expenditures previously approved by the Board.

The total items being presented:	$67,638.58

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Southaven Community Development District
Paid Operation & Maintenance Expenditures
March 1, 2023 Through March 31, 2023

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	 Invoice Amount	

AT&T	ACH	322343089 02/23	Internet & Phone Services 02/23	$	150.57	

AT&T	
ACH	Autopay 287
32886823 02/23 Autopay	
Internet & Phone Services 02/23	
$	310.75	
		287			
Axe Champs	100179	000047	Yard Game Event 03/23	$	500.00	
BrightView Landscape Services,	100158	8286058	Irrigation Repairs 02/23	$	844.87	
Inc.
BrightView Landscape Services,	
100159	
8282595	
Irrigation Repairs 02/23	
$	803.10	
Inc.
BrightView Landscape Services,	
100160	
8280716	
Irrigation Repairs 02/23	
$	552.84	
Inc.
BrightView Landscape Services,	
100161	
8284497	
Irrigation Repairs 02/23	
$	759.24	
Inc.
BrightView Landscape Services,	
100171	
8292082	
Clubhouse Stump Grinding 02/23	
$	210.00	
Inc.
BrightView Landscape Services,	
100175	
8323769	
Dumpster Area Enhancement 03/23	
$	2,322.66	
Inc.
BrightView Landscape Services,	
100176	
8323770	
Sod Replacement 03/23	
$	1,940.58	
Inc.
BrightView Landscape Services,	
100177	
8323774	
Irrigation Repairs 03/23	
$	888.60	
Inc.
BrightView Landscape Services,	
100178	
8323775	
Replace Plants 03/23	
$	11,827.98	
Inc.
BrightView Landscape Services,	
100182	
8318396	
Landscaping Services 03/23	
$	13,930.00	
Inc.
First Coast Franchising	
100162	
JAK02230339	
Janitorial Services 02/23	
$	545.00	

Southaven Community Development District
Paid Operation & Maintenance Expenditures
March 1, 2023 Through March 31, 2023

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	 Invoice Amount	

First Coast Franchising	100183	JAK03230331	Janitorial Services 03/23	$	545.00	
Fitness on Demand	100174	29878	Fitness Maintenance Services 03/23	$	229.00	
Florida Power & Light Company	ACH	Monthly Summary 03/23	Electric Services 03/23	$	3,234.48	

Kenneth Baxley	
100180	Autopay 287
03252023	
Yard Games Event 03/23	
$	375.00	
Kutak Rock, LLP	100163	3183180	Legal Services 01/23	$	1,333.50	
Myrdith Investments LLC	100164	1528	Pressure Washing 02/23	$	1,000.00	
OnSight Industries LLC	100165	002-23-334855-1	Fix 3 Leaning Street Signs 02/23	$	495.00	
Poolsure	100170	131295612368	Water Management Seasonal Billing	$	697.65	

Poolsure	
100181	
131295613025	Rate 02/23
Water Management Seasonal Billing	
$	697.65	

Rizzetta & Company, Inc.	
100169	
INV0000078013	Rate 03/23
District Management Fees 03/23	
$	3,556.16	
Southaven CDD	DC 032323	DC 032323	Debit Card Replenishment	$	1,712.29	
St Johns Utility Department	ACH	Monthly Summary 02/23	Utility Services 02/23	$	3,375.44	

Sunbelt Gated Access Systems	
100166	Autopay 287
72834	
Gate Maintenance 02/23	
$	621.00	
of Florida, LLC
Turner Pest Control, LLC	
100185	
61750356	
Pest Control Services 03/23	
$	84.90	

Southaven Community Development District	
Paid Operation & Maintenance Expenditures	
March 1, 2023 Through March 31, 2023	
Vendor Name		Check Number		Invoice Number		Invoice Description		Invoice Amount		

Vesta Property Services, Inc.	
100184	
407681	
Management & Maintenance	
$	
12,724.83	

VGlobal Tech	
100167	
4718	Services 03/23
Quarterly ADA & WCAG Audit 02/23	
$	
300.00	
VGlobal Tech	100172	4799	ADA & WCAG Audit 03/23	$	400.00	
VGlobal Tech	100186	4812	ADA & WCAG Audit 03/23	$	300.00	
Vicky Oakes Supervisor of	100173	2023-04	2022 General Elections	$	55.83	
Elections						
Village Key & Alarm, Inc.	100168	401877	Remove TV Sensors 02/23	$	125.00	
Waste Management Inc. of	ACH	0028248-4032-2	Waste Services 03/23	$		189.66 	
Florida		Autopay 287				

Report Total				
$		
67,638.58	

Tab 3

General Manager Report Southaven CDD Meeting May 3rd, 2023

Date of Report: May 3rd, 2023	Submitted by: Lisa Licata

Amenity Center
Revenue (see report)
Amazon Presentation (via Zoom)
Fitness on Demand Subscription-Wellness studio room
Surge Protection for Manor House $24.95/month
Marquis sign update from POA
Notary services, district to pay for Lisa
Move forward with Mailbox numbers
Update on painting prices
Update on Square fees (see report)
Update on Driver’s License Kiosk
Field Ops Updates
Benches moved and added to cement pads at Lake
Installed a new pvc bollard at entry
Installed a new urinal flush valve
Installed a new faucet in outside Men’s Bathroom
Cabanas were pressure washed
Tennis court Pavilion was pressure washed
Window in Meeting room was replaced by Pella(under warranty)
Sinking wall, Sidewalk safety issue and column at Manor house all repaired
Stained 5 Adirondak chairs for Fire pit
Installing Solar Cam for Fire pit area

Clear Waters, Inc

	Lake Management Report	
Job: Markland (Southhaven CDD)
Date:  3-9-23		
Technician: S Johnson		
Equipment: Skiff
Weather: Partly cloudy
Lake ID:		
1.  Torpedo grass	2. Bacopa	

Clear Waters, Inc. P.O. Box 291522 Port Orange, FL 32129

1-386-767-4928	Clearwaterslakemgmt.com

Tab 4

Hallco Heating & Air LLC	PROPOSAL
2745 Industry Center Rd STE8
St Augustine, FL 32084

Presented to:
Vesta (Markland Manor House)
3434 Colwell Ave, Suite 200
Tampa, FL 33614

Customer Contact:
H: (904) 217-8732
E: llicata@vestapropertyservices.com

Job #	1085
Proposal #	P-1085-1
Technician
Issue Date	Mar 26 2023

Location Address: Markland Manor House Markland Manor House St Augustine, FL 32092

Your Price: $0.00

Description	Qty	Price

Your Price	$0.00

Review and Sign

Recommended Maintenance Plan:

Commercial Maintenance Plan 4

Contract Length: 1 Year Service: 4 Service Visits

$2,840.00/year Call to sign up
today!

Proposal Notes:

Our Annual Maintenance Plan includes four visits per year so that we can help maintain your systems and keep
everything in peak condition throughout the year!
*Plan Includes checking all amps, pressures, DT's.
*Cleaning both the indoor and outdoor systems/coils.
(If coils have to be removed for chemical cleaning there will be additional charges)
*Flushing and cleaning all drain lines.
(Service calls for clogged drain lines will have no charge if quarterly maintenance is up to date. If drain line is intentionally/maliciously broke, damaged, or any alteration ie; double trapped drain lines due to pvc moved inside or outside. Hallco Heating & Air will charge accordingly)
*No part replacements/repairs will be performed without proper quoting and acceptance from owner/management. If there is no one to approve part/repair, there will be an additional charge to return and replace/repair said part/repair.
*Contract will be paid after each Quarterly PM. Will give 10% Discount and 1/2 off Service Calls for Commercial Maintenance Contracts paid in full on First Quarter Maintenance.
Unless otherwise requested, QPM will be billed Quarterly and due once said QPM has been completed.
*Billed Quarterly Maintenance 4 System @ 710.00 (this does not include repairs)

Contact Us:	(904) 829-7546	johnh@hallcoac.com	hallcoac.com
CAC# 1820968

Customer Approval:

I accept this proposal and agree to the terms and conditions.

Contract Terms:

I agree to the work as specified above. I have the authority to order the work outlined above which has been satisfactory completed. I agree that Hallco Heating & Air LLC retains title to equipment/materials furnished until final payment is made. Purchaser agrees to pay all reasonable cost of collection if not paid as agreed. Unpaid balance will accrue interest at the rate of 18% APR. If payment is not made as agreed, Hallco Heating & Air LLC can remove said equipment/materials at Hallco Heating & Air LLC expense. Any damage resulting from said removal shall not be the responsibility of Hallco Heating & Air LLC. Buyer agrees to pay all costs and reasonable attorney's if this proposal is placed in the hands of an attorney for collection.
Hallco Heating & Air LLC shall not be held responsible for any types of growth and or water damages that may occur from neglect or any types of natural causes. Proper maintenance MUST be completed by a licensed HVAC contractor. Maintenance and maintenance related failures of said equipment are NOT covered under any type of labor warranty.

Hallco Heating & Air LLC CAC1820968

Contact Us:	(904) 829-7546	johnh@hallcoac.com	hallcoac.com
CAC# 1820968

Tab 5

QUOTE - Q805

MARKLAND
Markland
60 Harkness Court
St. Augustine, FL 32095 Tel: 217-8732
Contact: Lisa Licata

Q805

Sunbelt Gated Access Systems of Florida
9774 Florida Mining Blvd West Ste 701
Jacksonville, FL 32257 United States
Tel: 904-354-7060
E-mail: service@sunbeltsys.com

QUOTE DETAILS	Quote is Pending

CURRENT PRICE 

SCHEDULED 

$1,840.00

JOB LEAD 	CREW 	
		
PURCHASE ORDER #:
QUOTE DESCRIPTION

Add surge suppression to 3 barrier gates and 2 sets of swing gates. Includes grounding rods.

WORK DETAILS
TASKS
NAME 	DESCRIPTION 	UNIT PRICE 	QTY 	PRICE 	
REPAIR LABOR	Repair Labor				
CON-GRD-ROD-GAL	Ground Rod, Galvanized; 8' x 0.55" Diameter	$20.00	5	$100.00	

DTK-120HW	Ditek Parallel AC Surge Protector; 120VAC Protection	
$105.00	
5	
$525.00	

OSC-FIRSTCOAST	Base Charge for Onsite Service Call - Baker, Clay, Nassau or St Johns County; Covers Travel, Truck and First 1/2 Hour Labor on Site	
$200.00	
1	
$200.00	
REPAIR LABOR	Repair Labor Hour Charges	$145.00	7	$1,015.00	

WARRANTY - 30	WARRANTY: Thirty (30) days from date of acceptance by owner or beginning of constructive use of equipment, whichever shall come first, parts & workmanship only. Warranty excludes acts of god, misuse and abuse.	

$0.00	

1	

$0.00	

$1,840.00	
Net:
Net Labor: Tax:
Total:	$1,840.00
$0.00
$0.00
$1,840.00	

Sunbelt Gated Access Systems of Florida
Tel: 904-354-7060	E-mail: service@sunbeltsys.com

QUOTE - Q805

By ordering any of our services, you agree to be bound by these terms & conditions: All work to be completed in a workmanlike manner according to standard practices; Estimates and/or proposals for work are valid for thirty (30) days from date of estimate; Contract acceptance requires a signed estimate and may require a deposit, otherwise payment terms are COD or due upon completion; Any alteration or deviation from the said specifications involving extra costs will be done only upon a written change order and the costs will become an extra charge over and above the original estimate; The estimate does not include additional labor which may be required should unforeseen problems arise after the work has started and Sunbelt Gated Access Systems reserves the right to amend any information without prior notice. WARRANTY: Thirty (30) days from date of acceptance by owner or beginning of constructive use of equipment, whichever shall come first, parts & workmanship only unless noted otherwise
FLORIDA CONTRACTORS LICENSE ES12000933

Sunbelt Gated Access Systems of Florida
Tel: 904-354-7060	E-mail: service@sunbeltsys.com

QUOTE - Q809

MARKLAND
Markland
60 Harkness Court
St. Augustine, FL 32095 Tel: 217-8732
Contact: Lisa Licata

Q809

Sunbelt Gated Access Systems of Florida
9774 Florida Mining Blvd West Ste 701
Jacksonville, FL 32257 United States
Tel: 904-354-7060
E-mail: service@sunbeltsys.com

QUOTE DETAILS	Quote is Pending

CURRENT PRICE 

SCHEDULED 

$1,145.00

JOB LEAD 	CREW 	
		
PURCHASE ORDER #:
QUOTE DESCRIPTION

Install LED light kit on existing arm (one that was just replaced)

WORK DETAILS
TASKS
NAME 	DESCRIPTION 	UNIT PRICE 	QTY 	PRICE 	
REPAIR LABOR	Repair Labor				
DK-1601-235	Reverse Edge Hardware Kit for Octagonal Arm	$570.00	1	$570.00	

DK-8080-096	Reverse Edge 12 Ft. + Red/Grn LED for Octagonal Arm	
$575.00	
1	
$575.00	

WARRANTY - 30	WARRANTY: Thirty (30) days from date of acceptance by owner or beginning of constructive use of equipment, whichever shall come first, parts & workmanship only. Warranty excludes acts of god, misuse and abuse.	

$0.00	

1	

$0.00	

$1,145.00	
Net:
Net Labor: Tax:
Total:	$1,145.00
$0.00
$0.00
$1,145.00	

By ordering any of our services, you agree to be bound by these terms & conditions: All work to be completed in a workmanlike manner according to standard practices; Estimates and/or proposals for work are valid for thirty (30) days from date of estimate; Contract acceptance requires a signed estimate and may require a deposit, otherwise payment terms are COD or due upon completion; Any alteration or deviation from the said specifications involving extra costs will be

Sunbelt Gated Access Systems of Florida
Tel: 904-354-7060	E-mail: service@sunbeltsys.com

QUOTE - Q809

done only upon a written change order and the costs will become an extra charge over and above the original estimate; The estimate does not include additional labor which may be required should unforeseen problems arise after the work has started and Sunbelt Gated Access Systems reserves the right to amend any information without prior notice. WARRANTY: Thirty (30) days from date of acceptance by owner or beginning of constructive use of equipment, whichever shall come first, parts & workmanship only unless noted otherwise
FLORIDA CONTRACTORS LICENSE ES12000933

Sunbelt Gated Access Systems of Florida
Tel: 904-354-7060	E-mail: service@sunbeltsys.com

Tab 6

Service Agreement

USA Services of Florida, LLC	(Company) agrees to perform the work described in this service

Property Location			Billing Info			
Name: Markland			Name:			
Street: 61 Clarissa	Lane		Street:			
City: St. Augustin	e State: FL	Zip Code: 32084	City:	State:	Zip Code:	
Phone:	Fax:		Phone:	Fax:		
Property Contact:			Ordered By: Lisa	Licata		
Email:			Email: llicata@v	estapropert	yservice	
Phone:			Phone: 904.315	.5171		

agreement according to the specific terms and conditions contained herein.

s.com

Service Details and Fees

Hourly Sweeping Service	Scheduled Sweeping Service	
Per Hour:	Service Frequency: see comments	
Hour Minimum:	Sweeps Per Term:	
Portal to Portal:	Per Sweep:	
OT Per Hour:	OT Per Hour:	

Per Curb Mile Sweeping Service	
Additional Fees	
Per Curb Mile:	Disposal Fee: $400	
Per Cycle:	Variable Energy Charge (VEC)*:	
Miles Per Cycle:		
Contract Term:	Environmental, Health & Safety Charge (EHSC)*:	
Start Date:	Mobilization Fee:	

*For details, please visit www.sweepingcorp.com/vec/ or www.sweepingcorp.com/ehsc.

Special Instructions / Comments Additional Space on Last Page, if Needed

The Company shall provide equipment, labor, fuel, and any other materials necessary to complete the required work. The Company will clean an area seven (7) ft. wide from the curb, barrier or paved shoulder edge. No cleaning operation shall be conducted when there are climatic conditions present or forecast that would make such an operation ineffectual or dangerous. Company’s service is based on removal of a regular day-to-day build-up of material and debris. Any excessive, out of the ordinary, or unusual build-up or residue of any dirt, debris or material is not covered by the price quoted in this agreement under the hourly rate.
Sweeping service includes sweeping all designated areas within the community.

On call- $1,800 per sweep; Quarterly- $1,500 per sweep; Monthly- $1,250 per sweep. Disposal- $400 per can (each sweep should take one can)

Sweeping Corporation of America | 4141 Rockside Road, Suite 100, Independence, OH 44131 | 216-777-2750 www.SweepingCorp.com

Authorized Signatures

The undersigned individual signing this Service Agreement on behalf of the Customer acknowledges that he or she

has read and understands the terms and conditions of this Agreement and that he or she has the authority to execute this Agreement on behalf of the Customer.

Customer
Signature:

Company Representative
Signature:

Print Name:

Print Name:

Matt Ford

Title: Date:

Title: Florida DSM
Date:
3/20/23

Terms and Conditions

NOTICE: ANY ACCEPTANCE OF COMPANY’S OFFER IS EXPRESSLY LIMITED TO ACCEPTANCE OF THESE TERMS AND CONDITIONS AND COMPANY
EXPRESSLY OBJECTS TO ANY ADDITIONAL OR CHANGED TERMS PROPOSED BY CUSTOMER. NO OTHER TERMS AND CONDITIONS OF ANY FORM SHALL MODIFY THESE, EVEN IF SIGNED BY COMPANY. ANY ORDER TO PERFORM WORK OR COMPANY’S PERFORMANCE OF THE WORK SHALL EXPLICITLY CONSTITUTE CUSTOMER’S AGREEMENT TO THESE TERMS AND CONDITIONS.

Definitions: “Customer” means the entity to which the Company is providing Services under the Agreement. “Agreement” means either (i) the contract agreement signed by both parties for the Services; or (ii) the purchase order signed by Customer and accepted by Company in writing, together with these Terms and Conditions. “Company” means the Sweeping Corporation of America entity providing Services under the Agreement.

Services Rendered: Customer grants exclusive rights to Company to furnish all labor, equipment, and services necessary for the performance of the service (“Service”) in conformance with the standards of service set forth in this Agreement and Customer agrees to make payments as provided in the Agreement.

Coverage and Term of Agreement. This Agreement shall control and govern all Services provided by Company as of its effective date. The effective date and initial term of this Agreement shall start on the date on which Service under this Agreement commences and shall continue for a term of twelve (12) months. Thereafter, it shall automatically renew for successive twelve (12) month terms unless either party gives written notice of termination to the other at least sixty (60) days before the end of the then current term.

Standards of Service: Services shall be performed in accordance with best management practices of the Company. Obstructions or debris, including but not limited to accumulations of leaves, silt, compacted dirt, and similar debris will be removed as part of the customary and ordinary service under this Agreement., If he Company, at its sole discretion, determines that such removal constitutes extra work from that contemplated under this Agreement, the Company shall, for additional compensation consistent with the fee schedule provided with this Agreement (“compensation schedule”), perform extra services as may be required to provide the requisite service. The cost to perform extra services shall be as set forth in the compensation schedule. Services shall be performed to prevent litter, leaves, sand, dirt and debris from being swept into any street side drainage inlets contiguous to or within the designated work area. Customer represents and warrants that all materials to be collected by Company are nonhazardous waste and recyclables. Nothing in this Agreement shall convey on the Company the status of “generator”. Any waste swept and collected from the designated work area by Company shall remain the waste of the Customer and it is agreed that Company under no circumstances shall be deemed to have generated the waste or to own the waste. The Company shall dispose of all waste within the Customer’s dumpster and Customer hereby authorizes the use of its dumpster for that purpose, unless

otherwise stated on the front of this Agreement. Any waste that cannot be disposed of in the Customer’s dumpster shall be disposed of in accordance with the compensation schedule.

Warranties. Except as otherwise provided herein, Company makes no express or implied warranties, including but not limited to, implied warranties of merchantability or fitness for a service. All are expressly disclaimed.

Time and Performance. Upon acceptance by Customer, Company shall commence performance within the time frame specified by Company or, in the absence of a specified time frame, shall commence work within a reasonable time and pursue such with reasonable diligence until completed If a scheduled sweeping is not possible due to inclement weather or other unforeseen occurrences, Company shall endeavor to perform the services when the weather or circumstances permit.

Clean Up. Company agrees to remove from the Customer’s premises any Company equipment.

Payment. Customer shall pay Company for Services rendered monthly in accordance with the compensation schedule and invoice received. Unless otherwise agreed by the parties in writing, Customer shall pay Company for services within ten (10) days from the invoice date. Company may charge late fees and interest, not to exceed the maximum rate allowed by applicable law, on all amounts past due. In the event a payment is not made when due, Company, at its sole option, may terminate the Agreement on notice to the Customer and recover all past due amounts.

Suspension. If any amount due from Customer is not paid within sixty (60) days of the date of the Company’s invoice, Company may, with or without notice, suspend service without terminating the contract, until the Customer has paid all amounts owed to Company.

Rate Adjustments. Customer agrees that it shall pay Company for any increase in costs due to an escalation in energy costs. These surcharges shall be referred to as “energy” on the compensation schedule. Customer also agrees that it shall pay Company for increased rates due to increases in Company’s costs because of changes in local, state or federal law, rules, ordinances or regulations applicable to Company’s operations or services or because of increases in taxes, fees, costs or other governmental

Sweeping Corporation of America | 4141 Rockside Road, Suite 100, Independence, OH 44131 | 216-777-2750 www.SweepingCorp.com

charges. These charges shall be referred to as “environmental” on the compensation schedule. The energy/environmental recovery fee(s) shall be shown on the customer invoice.

Damage to Pavement. Company shall not be responsible for any damages to the Customer’s pavement or accompanying subsurface, curbing or other driving surfaces resulting from the Company’s Services.

Independent Contractor. Nothing contained in this Agreement shall be construed to constitute Customer as a partner, employee, or agent of Company, nor shall either party have any authority to bind the other in any respect. It is intended that Company shall, in all instances, be and remain an independent contractor responsible for its own actions and for its own agents, employees and representatives.

Indemnity Customer shall defend, hold harmless and indemnify the Company, its officers, directors, members, affiliates, employees, or contractors from and against any and all damage to persons, property or both (including death) or other liabilities (including, but not limited to, investigation and reasonable legal expenses) resulting from the Customer’s (or its employees, invitees or subcontractors) negligence or misconduct, violation of law or breach of this Agreement.

Termination. This Agreement may only be terminated by the Customer by providing written notice of Company’s breach of the Agreement and, only after providing a right to cure the breach and, Company fails to cure the breach within 30 days of written notice. Except as otherwise provided in this Agreement, the termination shall have no effect upon the rights of the parties prior or existing transactions and any liabilities. Upon termination, Company shall wind down its work in progress in a safe manner, protective of Customer and Company owned or operated property, and Customer and Company shall work in good faith to close out any service in an expeditious manner.

Assignability. This agreement is binding and shall inure to the benefit of all successors and assigns. This Agreement, and any duties hereunder and any retention of Company subject to this Agreement may be assigned in whole or in part, without the mutual written consent of the parties to this Agreement.

Notice. Any notice to be given under this Agreement by either party to the other shall be in writing and personally delivered or mailed to the other party at its address as set forth above or to such successor addresses as the parties may designate by notice pursuant to this provision.

Entire Agreement. This Agreement shall constitute the entire agreement between the parties and shall govern the relationship of the parties notwithstanding any previous written agreement and/or any previous or subsequent oral understandings or agreements.

No Waiver. No waiver of any provision or condition of this Agreement shall be implied or imputed by reason of a party's failure to complain or to seek remedies because of any previous breach or violation.

Severability. If any clause or provision of this Agreement is found by a court of competent jurisdiction to be invalid or unenforceable, the balance of this Agreement shall be enforced as the written agreement of the parties.

Credit History. Customer represents and warrants that it has the financial means to meet its obligations under this Agreement, and Customer hereby agrees that Company may, at any time, investigate the credit history of Customer.

Disputes, Remedies: Except for claims by the Company for collection of fees, the parties' knowingly and voluntarily agree that the any controversy arising between them shall be resolved by binding arbitration under the rules of the American Arbitration Association, and judgement on the award may be entered by any court having jurisdiction. Under no circumstances shall either party be liable to the other for loss of profits or revenues, or for any indirect, special, incidental, consequential or punitive damages, whether in contract, tort and any theory of liability.

Attorneys’ fees, Jury Waiver and Jurisdiction and Venue. The parties agree that if Company files a lawsuit to collect any money due and payable under this Agreement, in any suit brought, Company shall be entitled to recover its reasonable costs and attorneys’ fees. Each party, to the extent permitted by law, knowingly, voluntarily, and intentionally waives its right to a trial by jury in any action or other legal proceeding arising out of or relating to this Agreement. Customer and Company agree to personal jurisdiction and venue in Cuyahoga County, Ohio and neither Company nor Customer shall object or oppose personal jurisdiction or venue if the lawsuit is filed in Cuyahoga County, Ohio.

Excused Performance. Neither party to this Agreement shall be liable for its failure to perform or delay in performance due to contingencies beyond its reasonable control, including but not limited to, unsafe conditions, weather, strikes, riots, compliance with laws or governmental orders, fires, or acts of God

Special Instructions / Comments Continued...

Sweeping Corporation of America | 4141 Rockside Road, Suite 100, Independence, OH 44131 | 216-777-2750 www.SweepingCorp.com

Tab 7

From: Roy Alaimo <ra@servicemasterbyacj.com>
Sent: Monday, March 06, 2023 11:56 AM
To: Lisa Licata <llicata@vestapropertyservices.com> Cc: Eric Arms <earms@servicemasterbyacj.com> Subject: Markland Quote
Lisa,
I hope this email ﬁnds you well. Thank you for the opportunity to quote the cleaning services for Markland. As a homeowner in this community, my wife and I take great pride in the Manor house. The Manor House was one of the major selling points in purchasing a home in the Markland community.
I give you my word, if you choose our company, you will get the very best service. We take pride in our home community.
The weekly service will be on Monday, Wednesday, and Fridays at a �me that will work best for you. We are probably looking at 2.5 to 3 hours per visit. Your cost for the monthly service will be around $859 a month.
We spend a good amount of �me on the ﬂoors and we will include our disinfec�ng process as well. Cleaning will consist of vacuuming, mopping, (ﬂoor spot mop cleaning) dus�ng, wiping down all surfaces, replacing trash, inside of windows, ﬁlling needs such as towels/soap, deep clean bathrooms, deep clean kitchen, gym clean, and rugs.
It is our desire to build a las�ng rela�onship with you to ensure a clean and healthy
environment for employees and residents.
ServiceMaster has been the leading janitorial provider in the U.S. since 1947 and I believe what sets ServiceMaster apart is the proven track record of sa�sﬁed customers we have
established. We will work diligently to provide a clean, safe, healthy environment for your
facility.
Please contact me directly should you require further informa�on.

Roy Alaimo
ServiceMaster Janitorial By Ancient City, Co-Owner

Main - 904-535-9531
Cell – 904-806-5863
Email -ra@servicemasterbyacj.com Website - www.servicemasterbyacj.com Address - 52 Tuscan Way, Suite 202-187 Saint Augustine, FL 32092

ORDINARY TASKS. EXTRAORDINARY SERVICE……………..

2/15/2023

SOUTHAVEN COMMUNITY DEVELOPMENT

61 CLARISSA LANE
ST. AUGUSTINE, FL 32095
5/25/2022

LISA LICATA (904) 315-5171

YES MADAM CREEKSIDE SOLUTION, LLC.

505079

845.00
545.00
300.00

INCREASING BILLING DUE TO INFLATION AND CURRENT COMPANY MINIMUM BILLING STANDARDS

2/15/2023

Tab 8

RESOLUTION 2023-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2023/2024 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; ADDRESSING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors (“Board”) of the Southaven Community Development District (“District”) prior to June 15, 2023, a proposed budget (“Proposed Budget”) for the fiscal year beginning October 1, 2023 and ending September 30, 2024 (“Fiscal Year 2023/2024”); and

WHEREAS, the Board has considered the Proposed Budget and desires to set the required public hearing thereon.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT:

PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager for Fiscal Year 2023/2024 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget.

SETTING A PUBLIC HEARING. A public hearing on said approved Proposed Budget is hereby declared and set for the following date, hour and location:

DATE:		, 2023

HOUR:		:	.m.

LOCATION:	Markland Amenity Center 61 Clarissa Lane
St. Augustine, Florida 32084

TRANSMITTAL	OF	PROPOSED	BUDGET	TO	LOCAL	GENERAL	PURPOSE
GOVERNMENT. The District Manager is hereby directed to submit a copy of the Proposed Budget to St. Johns County at least 60 days prior to the hearing set above.

POSTING OF PROPOSED BUDGET. In accordance with Section 189.016, Florida Statutes, the District’s Secretary is further directed to post the approved Proposed Budget on the District’s website at least two days before the budget hearing date as set forth in Section 2, and shall remain on the website for at least 45 days.

PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law.

SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof.

EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 3rd DAY OF MAY 2023.

ATTEST:	SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chairperson / Vice Chairperson, Board of Supervisors

Exhibit A:	Fiscal Year 2023/2024 Proposed Budget

Exhibit A

Fiscal Year 2023/2024 Proposed Budget

Southaven
Community Development District
www.southavencdd.org

Proposed Budget for
Fiscal Year 2023/2024

Table of Contents

Page

1
Debt Service Fund Budget for Fiscal Year 2023/2024	4
Assessments Charts for Fiscal Year 2023/2024	5
General Fund Budget Account Category Descriptions	7
Reserve Fund Budget Account Category Descriptions	13
Debt Service Fund Budget Account Category Descriptions	14

Rizzetto & Company

Professionals in Community Management

1
Proposed Budget
Southaven Community Development District General Fund
Fiscal Year 2023/2024

Chart of Accounts Classification	Actual YTD through 03/31/23	Projected Annual Totals 2022/2023	
Annual Budget for 2022/2023	Projected Budget variance for 2022/2023	
Budget for 2023/2024	Budget Increase (Decrease) vs 2022/2023	
Comments	
1									
2	REVENUES								
3									
4	Special Assessments								
5	Tax Roll*	$	745,966	$	770,132	$	770,132	$	-	$	872,039	$	101,907	All units on tax roll.	
6	Other Miscellaneous Revenues								
7	Insurance Proceeds	$	4,489	$	4,489	$	-	$	4,489	$	-	$	-	Reimbursement towards Synergy Repairs - Included in Line 85	
8	Rentals, Access/Decals, Events	$	6,791	$	13,582	$	12,000	$	1,582	$	12,000	$	-	Per YTD Average	
9									
10	TOTAL REVENUES	$	757,246	$	788,203	$	782,132	$	6,071	$	884,039	$	101,907		
13									
14	EXPENDITURES - ADMINISTRATIVE								
15									
16	Financial & Administrative								
17	Administrative Services	$	2,864	$	5,728	$	5,728	$	-	$	5,957	$	229		
18	District Management	$	7,956	$	15,912	$	15,912	$	-	$	16,548	$	636		
19	District Engineer	$	652	$	4,000	$	4,000	$	-	$	4,000	$	-		
20	Disclosure Reports	$	6,000	$	6,000	$	6,000	$	-	$	6,000	$	-	2 Bonds	
21	Trustees Fees	$	4,500	$	5,500	$	7,000	$	1,500	$	5,500	$	(1,500)		
22	Assessment Roll Certification	$	5,304	$	5,304	$	5,304	$	-	$	5,516	$	212		
23	Financial & Revenue Collections	$	1,910	$	3,819	$	3,819	$	-	$	3,972	$	153		
24	Accounting Services	$	8,007	$	16,015	$	16,015	$	-	$	16,655	$	640		
25	Auditing Services	$	3,800	$	3,800	$	3,800	$	-	$	3,800	$	-		
26	Arbitrage Rebate Reports	$	500	$	1,000	$	1,000	$	-	$	1,000	$	-	2 Bonds	
27	Public Officials Liability Insurance	$	2,864	$	2,864	$	3,200	$	336	$	3,200	$	-		
28	Legal Advertising	$	195	$	1,500	$	1,500	$	-	$	1,500	$	-	YTD Average	
29	Dues, Licenses & Fees	$	175	$	175	$	175	$	-	$	175	$	-		
30	Miscellaneous Fees	$	380	$	500	$	500	$	-	$	500	$	-		

31	ADA Website Hosting, Maintenance, Remediation & Backup	
$	
3,260	
$	6,490	
$	6,490	
$	-	
$	
6,490	
$	-		
32	Legal Counsel								
33	District Counsel	$	11,959	$	20,000	$	15,000	$	(5,000)	$	15,000	$	-		
34									
35	Administrative Subtotal	$	60,326	$	98,607	$	95,443	$	(3,164)	$	95,813	$	370		
36									
37	EXPENDITURES - FIELD OPERATIONS								
38									
39	Security Operations								

40	
Access Control/Security Camera & Repair	
$	
25,144	
$	50,251	
$	50,183	
$	(68)	
$	
50,251	
$	68	
Access Control/Envera Contract	
41	Gate Phone	$	813	$	1,626	$	2,940	$	1,314	$	2,000	$	(940)	Per New Service Agreement	

42	
Guard & Gate Facility Maintenance & Repair	
$	
6,652	
$	11,000	
$	11,000	
$	-	
$	
11,000	
$	-	
Includes Sunbelt PM Service, Funds for Readers & Decals	
43	Electric Utility Services								

44	Utility Services - Amenity, Gatehouse/Entry & Parks	
$	
7,481	
$	14,962	
$	15,000	
$	38	
$	
15,000	
$	-		
45	Street Lights	$	10,843	$	21,686	$	20,000	$	(1,686)	$	24,000	$	4,000	FPL 25% Increase	
46	Garbage/Solid Waste Control Services								

2
Proposed Budget
Southaven Community Development District General Fund
Fiscal Year 2023/2024

Chart of Accounts Classification	Actual YTD through 03/31/23	Projected Annual Totals 2022/2023	
Annual Budget for 2022/2023	Projected Budget variance for 2022/2023	
Budget for 2023/2024	Budget Increase (Decrease) vs 2022/2023	
Comments	
47	Garbage - Recreation Facility	$	962	$	1,924	$	1,680	$	(244)	$	2,300	$	620	Per new rate - Service back to 12 months	
48	Water-Sewer Combination Services								

49	Utility Services - Potable (Amenity, Gatehouse & Pool)	
$	
6,146	
$	12,292	
$	11,000	
$	(1,292)	
$	
12,000	
$	1,000	
Per YTD Average	

50	Water - Reuse Irrigation (Parks, Entry & Amenity)	
$	
20,744	
$	41,488	
$	30,500	
$	(10,988)	
$	
42,000	
$	11,500	
Per YTD Average	
51	Stormwater Control								
52	Aquatic Pond Maintenance	$	4,018	$	9,642	$	9,642	$	-	$	9,642	$	-		
53	Other Physical Environment								
54	General Liability & Property Insurance	
$	
27,629	
$	27,629	
$	30,200	
$	2,571	
$	
35,000	
$	4,800	Per Early Estimates	
55	Entry & Walls Maintenance	$	1,000	$	2,000	$	3,500	$	1,500	$	40,000	$	36,500	Front Wall Painting Project	
56	Landscape & Irrigation Maintenance Contract	$	83,580	$	167,160	$	167,160	$	-	$	169,351	$	2,191	Per Agreement - 7 months of higher rate	

57	
Landscape Replacement & Misc. Services	
$	
30,214	
$	35,000	
$	35,000	
$	-	
$	
45,000	
$	10,000	YTD Included $6K Dead Tree Removal and $6K Hurricane Tree Stake Up Services	
58	Irrigation Repairs	$	6,819	$	10,000	$	2,000	$	(8,000)	$	5,000	$	3,000		
59	Road & Street Facilities								

60	Street Light & Park Decorative Light Maintenance	
$	
2,590	
$	5,180	
$	2,000	
$	(3,180)	
$	
3,500	
$	1,500	
YTD Average	

61	
Parking Lot/Roadway Repair & Maintenance	
$	
-	
$	500	
$	1,000	
$	500	
$	
12,000	
$	11,000	
Increase for Needed Repairs	
62	Maintenance & Maintenance (Common Areas)	$	-	$	1,500	$	2,500	$	1,000	$	1,500	$	(1,000)		
63	Street Sign Repair & Replacement	$	495	$	990	$	2,500	$	1,510	$	1,000	$	(1,500)	YTD Average	
64	Parks & Recreation								

65	Amenity Management Staffing Contract (On-Site Management & Maintenance Services)	
$	
76,519	
$	153,038	
$	152,698	
$	(340)	
$	
160,332	
$	7,634	Increase Per Vesta - Due to Insurance Cost and Ability to Provide Potential Salary Adjustments	
66	Amenity Facility - Maintenance & Repair	$	7,886	$	15,772	$	12,000	$	(3,772)	$	15,000	$	3,000	YTD Average	

67	Amenity Facility & Janitorial Service, Supplies & Equipment	
$	
6,540	
$	13,080	
$	13,000	
$	(80)	
$	
15,000	
$	2,000	
Per Janitorial Agreement	
68	Furniture Repair & Replacement	$	3,450	$	3,450	$	3,000	$	(450)	$	3,000	$	-		
69	HVAC Maintenance & Repair	$	-	$	500	$	3,000	$	2,500	$	3,000	$	-		
70	Pool Chemicals	$	3,714	$	7,428	$	5,350	$	(2,078)	$	8,400	$	3,050	Per Agreement	
71	Pool Permits	$	-	$	350	$	350	$	-	$	350	$	-		
72	Elevator Maintenance & Permit	$	-	$	3,000	$	3,000	$	-	$	3,000	$	-		
73	Fitness - On Demand Subscription	$	1,458	$	1,916	$	2,400	$	484	$	-	$	(2,400)	Discontinuing Subscription	
74	Fitness Equipment Maintenance & Repairs	$	759	$	1,518	$	2,500	$	982	$	2,500	$	-		
75	Telephone, Internet & Cable (Amenity Center)	$	6,057	$	10,530	$	8,100	$	(2,430)	$	8,100	$	-		
76	Pest & Termite Bond	
$	
736	
$	1,472	
$	1,500	
$	28	
$	
1,500	
$	-		

77	Security System Monitoring Services & Maintenance	
$	
350	
$	700	
$	2,000	
$	1,300	
$	
1,000	
$	(1,000)		

3
Proposed Budget
Southaven Community Development District General Fund
Fiscal Year 2023/2024

Chart of Accounts Classification	Actual YTD through 03/31/23	Projected Annual Totals 2022/2023	
Annual Budget for 2022/2023	Projected Budget variance for 2022/2023	
Budget for 2023/2024	Budget Increase (Decrease) vs 2022/2023	
Comments	

78	Tennis & Basketball Court Maintenance & Supplies	
$	-	
$	-	
$	500	
$	500	
$	
500	
$	-		
79	Dog Waste Station Supplies & Maintenance	
$	411	
$	822	
$	2,500	
$	1,678	
$	
2,000	
$	(500)	
YTD Actuals	
80	Special Events								

81	
Holiday Lights	
$	4,886	
$	4,886	
$	5,000	
$	114	
$	
5,000	
$	-		

82	
Special Events	
$	4,924	
$	6,000	
$	4,000	
$	(2,000)	
$	
4,000	
$	-		
83	Contingency								

84	
Capital Improvements	
$	10,805	
$	21,610	
$	25,000	
$	3,390	
$	
25,000	
$	-		

85	
Misc. Contingency	
$	10,611	
$	16,733	
$	42,986	
$	26,253	
$	
50,000	
$	7,014	
Continue to Build Operating Reserves	
88									
89	Field Operations Subtotal	$	374,236	$	677,635	$	686,689	$	9,054	$	788,226	$	101,537		
90									
93	TOTAL EXPENDITURES	$	434,562	$	776,242	$	782,132	$	5,890	$	884,039	$	101,907		
94									
95	EXCESS OF REVENUES OVER	$	322,684	$	11,961	$	-	$	11,961	$	-	$	-		
96									

Southaven Community Development District	4
Debt Service
Fiscal Year 2023/2024

Chart of Accounts Classification	
Series 2015A-1	
Series 2016A-1	Budget for 2023/2024	
				
REVENUES				
Special Assessments				
Net Special Assessments (1)	$222,386.30	$306,794.88	$529,181.18	
				
TOTAL REVENUES	$222,386.30	$306,794.88	$529,181.18	

EXPENDITURES				
Administrative				
Financial & Administrative				
				
Debt Service Obligation	$222,386.30	$306,794.88	$529,181.18	
Administrative Subtotal	$222,386.30	$306,794.88	$529,181.18	
				
TOTAL EXPENDITURES	$222,386.30	$306,794.88	$529,181.18	
				
EXCESS OF REVENUES OVER EXPENDITURES	$0.00	$0.00	$0.00	

St Johns County Collection Costs (2%) and Early Payment Discounts (4%)	6.0%

Gross assessments	$562,480.00

(1) Maximum Annual Debt Service less any Prepaid Assessments Received

Notes:
Collection Costs for St. John's County and Early Payment Discount is 6.0% of Tax Roll. Budgeted net of tax roll assessments. See Assessment Table.

Debt Service

5

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

FISCAL YEAR 2023/2024 O&M & DEBT SERVICE ASSESSMENT SCHEDULE

2023/2024 O&M Budget	$872,039.00
St. John's County Collection Cost:	2%	$18,554.02
Early Payment Discounts:	4%	$37,108.04
2023/2024 Total:	$927,701.06

2022/2023 O&M Budget	$770,132.00
2023/2024 O&M Budget	$872,039.00
Total Difference:	$101,907.00

PER UNIT ANNUAL ASSESSMENT	Proposed Increase / Decrease 2022/2023	2023/2024		$	%

Series 2015A-1 Debt Service - Single Family 58'	$1,800.00	$1,800.00		$0.00		0.00% Operations/Maintenance - Single Family 58'	$2,236.82	$2,533.04	$296.22	13.24% Total	$4,036.82	$4,333.04	$296.22		 7.34%

Series 2015A-1 Debt Service - Single Family 73'	$1,800.00	$1,800.00		$0.00		0.00% Operations/Maintenance - Single Family 73'	$2,297.64	$2,601.71	$304.07	13.23% Total	$4,097.64	$4,401.71	$304.07		 7.42%

Series 2015A-1 Debt Service - Single Family 73' Partial	 $1,080.00	$1,080.00		$0.00		0.00% Operations/Maintenance - Single Family 73'	$2,297.64	$2,601.71	$304.07	13.23% Total	$3,377.64	$3,681.71	$304.07		 9.00%

Series 2015A-1 Debt Service - Single Family 93'	$2,100.00	$2,100.00		$0.00		0.00% Operations/Maintenance - Single Family 93'	$2,377.17	$2,691.50	$314.33	13.22% Total	$4,477.17	$4,791.50	$314.33		 7.02%

Series 2015A-1 Debt Service - Single Family 93' Partial	$1,400.00	$1,400.00		$0.00		0.00% Operations/Maintenance - Single Family 93'	$2,377.17	$2,691.50	$314.33	13.22% Total	$3,777.17	$4,091.50	$314.33		 8.32%

Series 2016A-1 Debt Service - Single Family 63'	$1,800.00	 $1,800.00		$0.00		0.00% Operations/Maintenance - Single Family 63'	$2,257.87	$2,556.81	$298.94	13.24% Total	$4,057.87	$4,356.81	$298.94		 7.37%

Series 2016A-1 Debt Service - Single Family 73'	$1,800.00	$1,800.00		$0.00		0.00% Operations/Maintenance - Single Family 73'	$2,297.64	$2,601.71	$304.07	13.23% Total	$4,097.64	$4,401.71	$304.07		 7.42%

Series 2016A-1 Debt Service - Single Family 83'	$2,100.00	$2,100.00		$0.00		0.00% Operations/Maintenance - Single Family 83'	$2,337.40	$2,646.61	$309.21	13.23% Total	$4,437.40	$4,746.61	$309.21		 6.97%

Series 2016A-1 Debt Service - Single Family 93'	$2,100.00	 $2,100.00		$0.00		0.00% Operations/Maintenance - Single Family 93'	$2,377.17	$2,691.50	$314.33	13.22% Total	$4,477.17	$4,791.50	$314.33		 7.02%

6

SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT

FISCAL YEAR 2023/2024 O&M & DEBT SERVICE ASSESSMENT SCHEDULE

.
TOTAL O&M BUDGET		$872,039.00	
COLLECTION COSTS @	2%	$18,554.02	
EARLY PAYMENT DISCOUNTS @	4%	  $37,108.04 	
TOTAL O&M ASSESSMENT		  $927,701.06 	

	UNITS ASSESSED	

ALLOCATION OF EQUALIZED ADMIN COSTS

$101,928.72

ALLOCATION OF EQUALIZED FIELD COSTS

$703,545.74

ALLOCATION OF STRATIFIED FIELD COSTS

$122,226.60

PER LOT ANNUAL ASSESSMENT

 SERIES  2015A-1  DEBT 

 SERIES  2016A-1  DEBT 

% TOTAL 

TOTAL

PER UNIT

% TOTAL 

TOTAL

PER UNIT

% TOTAL 	TOTAL	PER UNIT

2015A-1 DEBT  2016A-1 DEBT 

	LOT SIZE	

28.00

104.58

1.26

78.40

4.80	6.05%

22.60%

0.27%

16.94%

1.04%	$7,394.87

$27,619.83

$332.77

$20,705.63

$1,267.69	

87.20

49.14

48.62

60.80	

18.84%

10.62%

10.51%

13.14%	

$23,029.73

$12,977.99

$12,840.66

$16,057.43	
462.80	100%	$122,226.60	

Phase 1

O&M

SERVICE(1)

SERVICE (1)

 EAU FACTOR  TOTAL EAU's

EAU's

  BUDGET  ASSESSMENT   EAU FACTOR  TOTAL EAU's

EAU's

  BUDGET  ASSESSMENT   EAU FACTOR  TOTAL EAU's	EAU's  BUDGET  ASSESSMENT 

TOTAL O&M  SERVICE (2)	SERVICE (2)  TOTAL (3)

Single Family 58'	28	28	0	1.00	28.00	7.89%	$8,039.45	$287.12		1.00	28.00	7.89%	$55,490.93	$1,981.82		1.00		$264.10		$2,533.04	$1,800.00	$0.00	$4,333.04	
Single Family 73'	83	58	0	1.00	83.00	23.38%	$23,831.22	$287.12		1.00	83.00	23.38%	$164,490.98	$1,981.82		1.26		$332.77		$2,601.71	$1,800.00	$0.00	$4,401.71	
Single Family 73' (Partial)	1	1	0	1.00	1.00	0.28%	$287.12	$287.12		1.00	1.00	0.28%	$1,981.82	$1,981.82		1.26		$332.77		$2,601.71	$1,080.00	$0.00	$3,681.71	
Single Family 93'	49	37	0	1.00	49.00	13.80%	$14,069.04	$287.12		1.00	49.00	13.80%	$97,109.13	$1,981.82		1.60		$422.56		$2,691.50	$2,100.00	$0.00	$4,791.50	
Single Family 93' (Partial)	3	2	0	1.00	3.00	0.85%	$861.37	$287.12		1.00	3.00	0.85%	$5,945.46	$1,981.82		1.60		$422.56		$2,691.50	$1,400.00	$0.00	$4,091.50	

Phase 2
Single Family 63'	

80	

0	

72	

1.00	

80.00	

22.54%	

$22,969.85	

$287.12		

1.00	

80.00	

22.54%	

$158,545.52	

$1,981.82		

1.09		

$287.87		

$2,556.81	

$0.00	

$1,800.00	

$4,356.81	
Single Family 73'	39	0	31	1.00	39.00	10.99%	$11,197.80	$287.12		1.00	39.00	10.99%	$77,290.94	$1,981.82		1.26		$332.77		$2,601.71	$0.00	$1,800.00	$4,401.71	
Single Family 83'	34	0	31	1.00	34.00	9.58%	$9,762.19	$287.12		1.00	34.00	9.58%	$67,381.85	$1,981.82		1.43		$377.67		$2,646.61	$0.00	$2,100.00	$4,746.61	
Single Family 93'	38	0	36	1.00	38.00	10.70%	$10,910.68	$287.12		1.00	38.00	10.70%	$75,309.12	$1,981.82		1.60		$422.56		$2,691.50	$0.00	$2,100.00	$4,791.50	
TOTAL COMMUNITY	355	126	170		355.00	100.00%	$101,928.72				355.00	100%	$703,545.74											

LESS: St. John's County Collection Costs (2%) and Early Payment Discount (4%)	($6,115.72)		($42,212.74)		($7,333.60)	
Net Revenue to be Collected	  $95,813.00 		 $661,333.00 		 $114,893.00 	

(1) Reflects the number of total lots with Series 2015A-1 and 2016A-1 debt outstanding. There have been 38 (thirty-eight) Series 2015A-1 prepayments and 20 (twenty) Series 2016A-1 prepayments.
(2) Annual debt service assessment per lot adopted in connection with the Series 2015A-1 and Series 2016A-1 bond issues. Annual assessment includes principal, interest, St. John's County collection costs and early payment discount costs.
(3) Annual assessment that will appear on November 2023 St. John's County property tax bill. Amount shown includes all applicable collection costs. Property owner is eligible for a discount of up to 4% if paid early.

7

GENERAL FUND BUDGET ACCOUNT CATEGORY DESCRIPTION

The General Fund Budget Account Category Descriptions are subject to change at any time depending on its application to the District. Please note, not all General Fund Budget Account Category Descriptions are applicable to the District indicated above. Uses of the descriptions contained herein are intended for general reference.

REVENUES:

Interest Earnings: The District may earn interest on its monies in the various operating accounts.

Tax Roll: The District levies Non-Ad Valorem Special Assessments on all of the assessable property within the District to pay for operating expenditures incurred during the Fiscal Year. The assessments may be collected in two ways. The first is by placing them on the County’s Tax Roll, to be collected with the County’s Annual Property Tax Billing. This method is only available to land properly platted within the time limits prescribed by the County.

Off Roll: For lands not on the tax roll and that is by way of a direct bill from the District to the appropriate property owner.

Developer Contributions: The District may enter into a funding agreement and receive certain prescribed dollars from the Developer to off-set expenditures of the District.

Event Rental: The District may receive monies for event rentals for such things as weddings, birthday parties, etc.

Miscellaneous Revenues: The District may receive monies for the sale or provision of electronic access cards, entry decals etc.

Facilities Rentals: The District may receive monies for the rental of certain facilities by outside sources, for such items as office space, snack bar/restaurants etc.

8

EXPENDITURES – ADMINISTRATIVE:

Supervisor Fees: The District may compensate its supervisors within the appropriate statutory limits of
$200.00 maximum per meeting within an annual cap of $4,800.00 per supervisor.

Administrative Services: The District will incur expenditures for the day to today operation of District matters. These services include support for the District Management function, recording and preparation of meeting minutes, records retention and maintenance in accordance with Chapter 119, Florida Statutes, and the District’s adopted Rules of Procedure, preparation and delivery of agenda, overnight deliveries, facsimiles and phone calls.

District Management: The District as required by statute, will contract with a firm to provide for management and administration of the District’s day to day needs. These service include the conducting of board meetings, workshops, overall administration of District functions, all required state and local filings, preparation of annual budget, purchasing, risk management, preparing various resolutions and all other secretarial duties requested by the District throughout the year is also reflected in this amount.

District Engineer: The District’s engineer provides general engineering services to the District. Among these services are attendance at and preparation for monthly board meetings, review of construction invoices and all other engineering services requested by the district throughout the year.

Disclosure Report: The District is required to file quarterly and annual disclosure reports, as required in the District’s Trust Indenture, with the specified repositories. This is contracted out to a third party in compliance with the Trust Indenture.

Trustee’s Fees: The District will incur annual trustee’s fees upon the issuance of bonds for the oversight of the various accounts relating to the bond issues.

Assessment Roll: The District will contract with a firm to prepare, maintain and certify the assessment roll(s) and annually levy a non-ad valorem assessment for operating and debt service expenses.

Financial & Revenue Collections: Services of the Collection Agent include all functions necessary for the timely billing and collection and reporting of District assessments in order to ensure adequate funds to meet the District’s debt service and operations and maintenance obligations. The Collection Agent also maintains and updates the District’s lien book(s) annually and provides for the release of liens on property after the full collection of bond debt levied on particular properties.

Accounting Services: Services include the preparation and delivery of the District’s financial statements in accordance with Governmental Accounting Standards, accounts payable and accounts receivable functions, asset tracking, investment tracking, capital program administration and requisition processing, filing of annual reports required by the State of Florida and monitoring of trust account activity.

Auditing Services: The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting firm, once it reaches certain revenue and expenditure levels, or has issued bonds and incurred debt.

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Arbitrage Rebate Calculation: The District is required to calculate the interest earned from bond proceeds each year pursuant to the Internal Revenue Code of 1986. The Rebate Analyst is required to verify that the District has not received earnings higher than the yield of the bonds.

Travel: Each Board Supervisor and the District Staff are entitled to reimbursement for travel expenses per Florida Statutes 190.006(8).

Public Officials Liability Insurance: The District will incur expenditures for public officials’ liability insurance for the Board and Staff.

Legal Advertising: The District will incur expenditures related to legal advertising. The items for which the District will advertise include, but are not limited to meeting schedules, special meeting notices, and public hearings, bidding etc. for the District based on statutory guidelines

Bank Fees: The District will incur bank service charges during the year.

Dues, Licenses & Fees: The District is required to pay an annual fee to the Department of Economic Opportunity, along with other items which may require licenses or permits, etc.

Miscellaneous Fees: The District could incur miscellaneous throughout the year, which may not fit into any standard categories.

Website Hosting, Maintenance and Email: The District may incur fees as they relate to the development and ongoing maintenance of its own website along with possible email services if requested.

District Counsel: The District’s legal counsel provides general legal services to the District. Among these services are attendance at and preparation for monthly board meetings, review of operating and maintenance contracts and all other legal services requested by the district throughout the year.

EXPENDITURES - FIELD OPERATIONS:

Deputy Services: The District may wish to contract with the local police agency to provide security for the District.

Security Services and Patrols: The District may wish to contract with a private company to provide security for the District.

Electric Utility Services: The District will incur electric utility expenditures for general purposes such as irrigation timers, lift station pumps, fountains, etc.

Street Lights: The District may have expenditures relating to street lights throughout the community. These may be restricted to main arterial roads or in some cases to all street lights within the District’s boundaries.

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Utility - Recreation Facility: The District may budget separately for its recreation and or amenity electric separately.

Gas Utility Services: The District may incur gas utility expenditures related to district operations at its facilities such as pool heat etc.

Garbage - Recreation Facility: The District will incur expenditures related to the removal of garbage and solid waste.

Solid Waste Assessment Fee: The District may have an assessment levied by another local government for solid waste, etc.

Water-Sewer Utility Services: The District will incur water/sewer utility expenditures related to district operations.

Utility - Reclaimed: The District may incur expenses related to the use of reclaimed water for irrigation.

Aquatic Maintenance: Expenses related to the care and maintenance of the lakes and ponds for the control of nuisance plant and algae species.

Fountain Service Repairs & Maintenance: The District may incur expenses related to maintaining the fountains within throughout the Parks & Recreational areas

Lake/Pond Bank Maintenance: The District may incur expenditures to maintain lake banks, etc. for the ponds and lakes within the District’s boundaries, along with planting of beneficial aquatic plants, stocking of fish, mowing and landscaping of the banks as the District determines necessary.

Wetland Monitoring & Maintenance: The District may be required to provide for certain types of monitoring and maintenance activities for various wetlands and waterways by other governmental entities.

Mitigation Area Monitoring & Maintenance: The District may be required to provide for certain types of monitoring and maintenance activities for various mitigation areas by other governmental entities.

Aquatic Plant Replacement: The expenses related to replacing beneficial aquatic plants, which may or may not have been required by other governmental entities.

General Liability Insurance: The District will incur fees to insure items owned by the District for its general liability needs

Property Insurance: The District will incur fees to insure items owned by the District for its property needs

Entry and Walls Maintenance: The District will incur expenditures to maintain the entry monuments and the fencing.

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Landscape Maintenance: The District will incur expenditures to maintain the rights-of-way, median strips, recreational facilities including pond banks, entryways, and similar planting areas within the District. These services include but are not limited to monthly landscape maintenance, fertilizer, pesticides, annuals, mulch, and irrigation repairs.

Irrigation Maintenance: The District will incur expenditures related to the maintenance of the irrigation systems.

Irrigation Repairs: The District will incur expenditures related to repairs of the irrigation systems.

Landscape Replacement: Expenditures related to replacement of turf, trees, shrubs etc.

Field Services: The District may contract for field management services to provide landscape maintenance oversight.

Miscellaneous Fees: The District may incur miscellaneous expenses that do not readily fit into defined categories in field operations.

Gate Phone: The District will incur telephone expenses if the District has gates that are to be opened and closed.

Street/Parking Lot Sweeping: The District may incur expenses related to street sweeping for roadways it owns or are owned by another governmental entity, for which it elects to maintain.

Gate Facility Maintenance: Expenses related to the ongoing repairs and maintenance of gates owned by the District if any.

Sidewalk Repair & Maintenance: Expenses related to sidewalks located in the right of way of streets the District may own if any.

Roadway Repair & Maintenance: Expenses related to the repair and maintenance of roadways owned by the District if any.

Employees - Salaries: The District may incur expenses for employees/staff members needed for the recreational facilities such as Clubhouse Staff.

Employees - P/R Taxes: This is the employer’s portion of employment taxes such as FICA etc.

Employee - Workers’ Comp: Fees related to obtaining workers compensation insurance.

Management Contract: The District may contract with a firm to provide for the oversight of its recreation facilities.

Maintenance & Repair: The District may incur expenses to maintain its recreation facilities.

Facility Supplies: The District may have facilities that required various supplies to operate.

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Gate Maintenance & Repairs: Any ongoing gate repairs and maintenance would be included in this line item.

Telephone, Fax, Internet: The District may incur telephone, fax and internet expenses related to the recreational facilities.

Office Supplies: The District may have an office in its facilities which require various office related supplies.

Clubhouse - Facility Janitorial Service: Expenses related to the cleaning of the facility and related supplies.

Pool Service Contract: Expenses related to the maintenance of swimming pools and other water features.

Pool Repairs: Expenses related to the repair of swimming pools and other water features.

Security System Monitoring & Maintenance: The District may wish to install a security system for the clubhouse

Clubhouse Miscellaneous Expense: Expenses which may not fit into a defined category in this section of the budget

Athletic/Park Court/Field Repairs: Expense related to any facilities such as tennis, basketball etc.

Trail/Bike Path Maintenance: Expenses related to various types of trail or pathway systems the District may own, from hard surface to natural surfaces.

Special Events: Expenses related to functions such as holiday events for the public enjoyment

Miscellaneous Fees: Monies collected and allocated for fees that the District could incur throughout the year, which may not fit into any standard categories.

Miscellaneous Contingency: Monies collected and allocated for expenses that the District could incur throughout the year, which may not fit into any standard categories.

Capital Outlay: Monies collected and allocated for various projects as they relate to public improvements.

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RESERVE FUND BUDGET ACCOUNT CATEGORY DESCRIPTION

The Reserve Fund Budget Account Category Descriptions are subject to change at any time depending on its application to the District. Please note, not all Reserve Fund Budget Account Category Descriptions are applicable to the District indicated above. Uses of the descriptions contained herein are intended for general reference.

REVENUES:

Tax Roll: The District levies Non-Ad Valorem Special Assessments on all of the assessable property within the District to pay for operating expenditures incurred during the Fiscal Year. The assessments may be collected in two ways. The first is by placing them on the County’s Tax Roll, to be collected with the County’s Annual Property Tax Billing. This method is only available to land properly platted within the time limits prescribed by the County.

Off Roll: For lands not on the tax roll and that is by way of a direct bill from the District to the appropriate property owner.

Developer Contributions: The District may enter into a funding agreement and receive certain prescribed dollars from the Developer to off-set expenditures of the District.

Miscellaneous Revenues: The District may receive monies for the sale or provision of electronic access cards, entry decals etc.

EXPENDITURES:

Capital Reserve: Monies collected and allocated for the future repair and replacement of various capital improvements such as club facilities, swimming pools, athletic courts, roads, etc.

Capital Outlay: Monies collected and allocated for various projects as they relate to public improvements.

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DEBT SERVICE FUND BUDGET ACCOUNT CATEGORY DESCRIPTION

The Debt Service Fund Budget Account Category Descriptions are subject to change at any time depending on its application to the District. Please note, not all Debt Service Fund Budget Account Category Descriptions are applicable to the District indicated above. Uses of the descriptions contained herein are intended for general reference.

REVENUES:

Special Assessments: The District may levy special assessments to repay the debt incurred by the sale of bonds to raise working capital for certain public improvements. The assessments may be collected in the same fashion as described in the Operations and Maintenance Assessments.

EXPENDITURES – ADMINISTRATIVE:

Bank Fees: The District may incur bank service charges during the year.

Debt Service Obligation: This would a combination of the principal and interest payment to satisfy the annual repayment of the bond issue debt.