Southaven Community Development District

Board of Supervisors’ Continued Meeting January 14, 2026

District Office:
St Augustine, Florida (904) 436-6270

www.southavencdd.org

Markland Amenity Center, 61 Clarissa Lane St. Augustine, FL 32095 www.southavencdd.org

Board of Supervisors	Richard Fetter Bob Monk Donna Reed Jorge Iturralde Michael Langer	Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Jonathan Johnson Katie Buchanan	Kutak Rock, LLP Kutak Rock, LLP	
District Engineer	Mike Yuro	Yuro and Associates	

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.southavencdd.org

Board of Supervisors Southaven Community Development District

January 7, 2026

Dear Board Members:

FINAL AGENDA

The continued meeting of the Board of Supervisors of the Southaven Community Development District will be held on January 14, 2026, at 11:00 a.m., at the Markland Amenity Center located at 61 Clarissa Lane St. Augustine, FL 32095.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consideration of the Minutes of the Board of Supervisors’
Meeting Held on December 3, 2025	Tab 1
Consideration of the Audit Committee
Minutes Held on December 3, 2025	Tab 2
BUSINESS ITEMS
Update on Entrance Gate Virtual Access Control System
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at (407) 472-2471.
Very Truly Yours,
Melissa Dobbins
District Manager

Tab 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any matter
considered at the meeting is advised that the person may need to ensure that a verbatim record of
the proceedings is made, including the testimony and evidence upon which such appeal is to be
based.
7
8	SOUTHAVEN
9	COMMUNITY DEVELOPMENT DISTRICT
10
11	The regular meeting of the Board of Supervisors of Southaven Community Development
12  District was held December 3, 2025, at 10:00 a.m. held at the Markland Amenity Center located
13  at 61 Clarissa Lane, St. Augustine, Florida 32095.
14
15
16	Present and constituting a quorum:
17

18	Richard Fetter
19	Bob Monk
20	Michael Langer
21	Donna Reed
22	Jorge Iturralde
23
24	Also present were:
25
26	Melissa Dobbins
27	Lesley Gallagher
28	Katie Buchanan
29	Lisa Licata
30	Dan Fagen
31	Allen Flannery
32
33	Audience in attendance.
34
35  FIRST ORDER OF BUSINESS
36

Board Supervisor, Chairman Board Supervisor, Vice Chairman
Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary

District Manager, Rizzetta & Company, Inc. District Manager, Rizzetta & Company, Inc. District Counsel, Kutak Rock LLP (via phone) General Manager, Vesta Property Services
Director of Amenity Operations, Vesta Property Services Landscape Account Manager, The Greenery

CALL TO ORDER

37	Mr. Fetter called the meeting to order at 10:21 a.m.
38

39  SECOND ORDER OF BUSINESS
40

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was recited during the Audit Committee meeting, which was held
prior to the onset of the regular meeting.
43
THIRD ORDER OF BUSINESS	AUDIENCE COMMENTS ON AGENDA
ITEMS
46
47	There were no audience comments on agenda items.
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51
FOURTH ORDER OF BUSINESS	CONSIDERATION OF THE MINUTES
OF THE BOARD OF SUPERVISORS’
MEETING HELD OCTOBER 1, 2025

On a motion by Mr. Monk, seconded by Ms. Reed, with all in favor, the Board approved the minutes of the Board of Supervisors’ Regular Meeting held October 1, 2025, for the Southaven Community Development District.

55

56
57  FIFTH ORDER OF BUSINESS	RATIFICATION OF THE OPERATION
58	AND MAINTENANCE EXPENDITURES
59	FOR SEPTEMBER AND OCTOBER
60	2025

On a motion by Mr. Fetter, seconded by Ms. Reed, with all in favor, the Board ratified the operation and maintenance expenditures for September 2025 in the amount of $60,272.18, for the Southaven Community Development District.

61

On a motion by Mr. Fetter, seconded by Mr. Monk, with all in favor, the Board ratified the operation and maintenance expenditures for October 2025 in the amount of $98,846.13, for the Southaven Community Development District.

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65  SIXTH ORDER OF BUSINESS	STAFF REPORTS
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67
68	A. District Counsel
69
70  Ms. Buchanan noted that she will have an update under agenda item 6A.
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73	B. District Engineer
74
75  Mr. Yuro was not in attendance and there were no questions to be relayed to him.
76
77
78	C. Landscape and Maintenance Report
79
80  Mr. Flannery reviewed his report found under tab 3 of the agenda and Mr. Monk noted that he
81  appreciated the level of detail in the landscape report.
82
83	1. Consideration of Ornament Grass Proposal
84
85  The Board took no action on this item and directed the Landscape Account Manager to bring
86  back a proposal to the February meeting to remove the ornamental grass between the lakes
87  and install sod.
88

89
90	2. Consideration of Perennial Proposal

On a motion by Mr. Fetter, seconded by Ms. Reed, with all in favor, the board declined the perennial proposal and approved keeping annuals at rotations three times per year rather than four, for the Southaven Community Development District.

91

92
93
94	D. General Manager Report
95
96	1.) Amenity and Field Updates
97
Ms. Licata reviewed her report found under tab 4 of the agenda and noted that the chili cook off
had been moved from January 11th to January 18th and that she was working on a pickleball
tournament for February as well as a polar plunge in January.
101
102  Discussion then continued to weights in the fitness room and a request for additional weights
103  to be added. The Board directed staff to purchase a duplicate set of 5-25 lb. weights to match
104  the top row of existing weights and a triangle rack.
105
106  Direction was provided to have the rug in the main room professionally cleaned.
107
108  Ms. Licata also updated the Board that the sidewalk grinding had been completed in the
109  priority areas.
110
111	2.) Lake Management Reports
112
113  No questions.
114
115
116	E. District Manager
117
Ms. Dobbins reviewed her report and provided a brief financial update. Ms. Dobbins noted that
the next meeting was February 4th and would be the second audit committee meeting and
regular meeting.
121
122	1. Update on District FY 25 Goals & Objectives
123
Ms. Dobbins then provided an update the report for fiscal year 2024/2025 goals and objectives
and no changes were made for fiscal year 2025/2026.
126
127
SEVENTH ORDER OF BUSINESS	UPDATE ON ENTRANCE GATE
VIRTUAL ACCESS CONTROL
SYSTEM
131
Ms. Buchanan reviewed the current issue regarding the entrance gate virtual access control
system and options to resolve.
134

On a motion by Mr. Fetter, seconded by Ms. Reed, with all in favor, the Board directed District Counsel to send Envera (Hidden Eyes) a letter noting that the District does not intend to renew the original agreement and will pay only what is due under that initial agreement, that the re-sign agreement is not valid, that there are deficiencies and there is a general level of concern regarding how the transaction transpired, for the Southaven Community Development District.

135

136
It was requested that any Envera concerns or issues be relayed to Ms. Licata for
documentation, and that she send an email to residents requesting they communicate these
matters to the District.
140
EIGHTH ORDER OF BUSINESS	CONSIDERATION OF SOUTHEAST
FITNESS REPAIR PM RENEWAL
PROPOSAL
144

On a motion by Mr. Monk, seconded by Mr. Fetter, with all in favor, the Board approved the Southeast Fitness Repair PM Renewal Proposal for preventative maintenance service twice per year, for the Southaven Community Development District.

145
146
NINTH ORDER OF BUSINESS	UPDATE ON POOLSURE POOL
CHEMICAL RENEWAL
149

On a motion by Mr. Fetter, seconded by Mr. Monk, with all in favor, the board approved the Poolsure renewal reflecting no increase and also approved prepaying the year in advance in December 2025 at an amount of $9018.00 to take advantage of the 5% discount, for the Southaven Community Development District.

150
TENTH ORDER OF BUSINESS	CONSIDERATION OF SUNBELT
ENTRY/EXIT GATE ADJUSTMENT
PROPOSAL
154

On a motion by Mr. Fetter, seconded by Mr. Langer, with all in favor, the board approved the Sunbelt entry/exit gate adjustment proposal for replacement of J bolt hinges proposal in the amount of $3,195.00, for the Southaven Community Development District.

155
ELEVENTH ORDER OF BUSINESS	AUDIENCE COMMENTS AND
SUPERVISOR REQUESTS
158
159	SUPERVISORS
160
Mr. Monk had a question about aggressive dogs. It was noted that animal control would be the
authority to contact.
163
Mr. Langer made a comment about including a discussion about cooperation with the POA and
discussion about street repairs in the future.

166
167  Mr. Langer expressed gratitude for Ms. Licata and her level of service.
168	AUDIENCE
169
170  No audience present at this time.
171
172
173
174  TWELFTH ORDER OF BUSINESS	ADJOURNMENT
175

On a motion by Mr. Fetter, seconded by Mr. Monk with all in favor, at 12:26 p.m. the Board continued the meeting to January 14, 2026 at 11:00 a.m. at the Markland Amenity Center for further discussion on agenda item 6A, for the Southaven Community Development District.

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223	 		
224	Secretary/Assistant Secretary	
225		
226		
227		
228		

 	
Chairman/Vice Chairman

Tab 2

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any matter
considered at the meeting is advised that the person may need to ensure that a verbatim record of
the proceedings is made, including the testimony and evidence upon which such appeal is to be
based.
7
8	SOUTHAVEN
9	COMMUNITY DEVELOPMENT DISTRICT
10
11	The first Audit Committee meeting of Southaven Community Development District was
12  held on December 3, 2025, at 10:00 a.m., at the Markland Amenity Center located at 61
13  Clarissa Lane St. Augustine, FL 32095
14
15
16	Present and constituting a quorum:
17

18	Richard Fetter
19	Bob Monk
20	Michael Langer
21	Donna Reed
22	Jorge Iturralde
23
24	Also present were:
25
26	Melissa Dobbins
27	Lesley Gallagher
28	Katie Buchanan
29	Lisa Licata
30	Dan Fagen
31	Allen Flannery
32
33	Audience in attendance.
34
35  FIRST ORDER OF BUSINESS
36

Board Supervisor, Chairman Board Supervisor, Vice Chairman
Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary

District Manager, Rizzetta & Company, Inc. District Manager, Rizzetta & Company, Inc. District Counsel, Kutak Rock LLP (via phone) General Manager, Vesta Property Services
Director of Amenity Operations, Vesta Property Services Landscape Account Manager, The Greenery

CALL TO ORDER

37	Mr. Fetter called the meeting to order at 10:00 am.
38
39	The Pledge of Allegiance was recited.
40
SECOND ORDER OF BUSINESS	REVIEW INSTRUCTIONS AND
CRITERIA FOR PROPOSALS FOR
DISTRICT AUDITING SERVICES
44
Ms. Dobbins provided a recap of the audit request for proposals (RFP) process. The audit
committee reviewed the instructions and criteria presented and discussion ensued regarding
requesting proposals with or without pricing included and the weighting of the criteria.
48
49

On a motion by Ms. Reed, seconded by Mr. Monk, with all in favor, the audit committee directed staff to include pricing in the RFP and adjusted the weighting of the criteria as follows: Ability of Personnel at 10 points, Proposer’s Experience at 30 points, Understanding the Scope of Work at 20 points, Ability to Furnish the Required Services at 10 points, Price at 30 points , for the Southaven Community Development District.

50
51
THIRD ORDER OF BUSINESS	ESTABLISHING A DATE FOR THE
SECOND AUDIT COMMITTEE
MEETING
55
56  The audit committee set the date for the second Audit Committee meeting to be February 4,
57  2026, at 10:00 am, prior to the onset of the regular meeting.
58
59

60  FOURTH ORDER OF BUSINESS
61
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ADJOURNMENT

63  The audit committee meeting was adjourned and the board moved into the regular meeting.
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Secretary/Assistant Secretary

Chairman/Vice Chairman